Kenyatta University Hospital - Senior Administrators Jobs in Kenya

Kenyatta University Hospital - Senior Administrators Jobs in Kenya



Kenyatta University Teaching, Referral & Research Hospital (KUTRRH) is seeking to recruit highly transformative and dynamic self-driven individuals with a high degree of integrity, result oriented, demonstrable professionalism, competence and impeccable capability to fill the following positions within its staff establishment:


Kenyatta University Hospital - Senior Administrators Jobs in Kenya

Senior Administrator – DCSASA/KUTRRH/7

1. Background Information


Kenyatta University Teaching, Research and Referral Hospital (KUTRRH)

Department: Hospital Administration
Section/Unit: Corporate Services
Job Title: Senior Administrator
Reports to: Deputy Director Administration
Direct Reports:
a) Senior Administrative Assistant

2. Purpose of the Job

Reporting to the Deputy Director Administration, the Senior Administrator will manage administrative staff of the department and prepare performance reports for staff at KUTRRH.

3. Main Duties and Responsibilities of the Job:
  • Provision of office accommodation to ensure that staff have comfortable work stations
  • Supervise transport services to ensure efficient movement of staff and supplies
  • Supervise health and safety of staff, building & equipment to ensure a conducive work environment at the hospital.
  • Supervise maintenance of office buildings and equipment to enhance occupational health and safety.
  • Supervise ground maintenance to ensure a clean work environment at KUTRRH.
  • Conducts performance appraisals in conjunction with the Quality Management Section to measure performance targets.
  • Sign performance contracts with administration officers and head of sections
    to set annual performance indicators.
  • Oversee provision of secretarial services to facilitate smooth office operations.
  • Oversee efficient and effective utilization of office resources to ensure prudent use of the same.
  • Liaises and leads on strategic relationships with main service providers.
  • Mentors administrative staff in accomplishing their goals and objectives and
    fosters harmonious working relationships.
  • Coordinate the conduct of drills and put in place safety equipment to enhance emergency preparedness.
  • Plan for trainings of the division staff in liaison with the human resource division to enhance capacity building.
  • Takes the lead in coordinating the full range of staff and human resource administration related issues, ensuring requirements are met. This involves
    overseeing development and maintenance of staffing table records, interpretation and application of staff rules relating to human resources issues, preparation of staffing projects and other adhoc status reports on those issues.
  • Ensures all actions follow operational procedures for recruitment, placement and separation of staff as
    well as career development, gender equality and staff-management relations.
  • Participates in management meetings to provide advice on administrative, financial and human resources matters, as required.
  • Overseas travel, procurement, information technologies, asset and facilities
    management functions.

    4. Qualifications Knowledge and Skills:

    Minimum level of academic qualifications required to perform effectively in the role:

    a) Bachelor degree in Public Relations, Business, Education, Administration or any related social science field from a recognized institution.
    b) Master’s Degree in Public Administration, Social Science, Business, Education or any related field from a recognized Institution will be an added advantage

    Professional qualifications required to effectively perform in the role:

    None

    Minimum level of knowledge required for the job:
    a) Computer Literate
    b) Fluent in English and Kiswahili
    c) Time Management skills
    d) Leadership skills
    e) Multi -Tasking skills
    f) Organizational skills
    g) Judgement/Decision making skills
    h) Office management skills
    i) Knowledge of office operations

    Soft skills required for the Job:
    a) Communication skills
    b) Organizational skills
    c) Observation skills
    d) Analytical skills
    e) Courteous
    f) Ability to work under pressure
    g) Ability to observe confidentiality

    5. Relevant Work Experience Required:

    Minimum number of years of experience the jobholder is required to have to be appointed to the position:

    At least five years’ working experience as a Senior Administrator in a reputable organization.

    The deadline for the receipt of all applications is Monday 5th August 2019

    If your background and competencies match the specifications of any of these posts, please send your;

    1. Application Letter,
    2. Curriculum Vitae and
    3. Filled Application Form

    ONLY via email to recruitment@kutrrh.go.ke

    Or hard copies can be addressed to:

    The Chief Executive Officer
    Kenyatta University Teaching, Referral & Research Hospital
    P.O Box 7674 – 00100 GPO
    Nairobi Kenya

    For more information and job applications details, see; Kenyatta University Hospital - Senior Administrators Jobs in Kenya/a>

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