Kenyatta University Hospital - Senior Administrative Assistants Jobs in Kenya

Kenyatta University Hospital - Senior Administrative Assistants Jobs in Kenya


Kenyatta University Teaching, Referral & Research Hospital (KUTRRH) is seeking to recruit highly transformative and dynamic self-driven individuals with a high degree of integrity, result oriented, demonstrable professionalism, competence and impeccable capability to fill the following positions within its staff establishment:


Kenyatta University Hospital - Senior Administrative Assistants Jobs in Kenya

Senior Administrative Assistant -DCASSAS/KUTRRH/9

1. Background Information ]

Kenyatta University Teaching, Research and Referral Hospital (KUTRRH)

Department: Hospital Administration
Section/Unit: Public Relations and Customer Service
Job Title: Senior Administrative Assistant
Reports to: Senior Administrator

2. Purpose of the Job

Reporting to the Senior Administrator, the Senior Administrative Assistant job exists providing administrative support to ensure efficient operation of the offices at KUTRRH.

3. Main Duties and Responsibilities of the Job:
  • Support managers and executives with daily clerical tasks within the hospital.
  • Plan meetings and take detailed minutes.
  • Answer phone calls, provide information to clients and transfer the calls to the specific person.
  • Schedule appointments for senior staff within the assigned department and update their calendar.
  • Order office supplies for departments within the hospital.
  • Produce and distribute correspondence memos and letters within the departments.
  • Assist in the preparation of regularly scheduled reports
  • Provide general support to the visitors.
  • Develop and Maintaina filling system.
  • Reconcile and submitexpense reports.
  • Assist in preparation of regularly scheduled reports.

    4. Qualifications Knowledge and Skills:

    Minimum level of academic qualifications required to perform effectively in the role:

    a) Degree in Business Administration from a recognized institution.
    b) Diploma in Business Management, Secretarial orAdministration.

    Professional qualifications required to effectively perform in the role:

    None

    Minimum
    level of knowledge required for the job:

    b) Computer Literate
    c) Fluent in English and Kiswahili
    d) Ability to type 50 words per minute
    e) Time Management skills
    f) Office management skills
    g) Knowledge of office operations

    Soft skills required for the Job:

    a) Communication skills
    b) Organizational skills
    c) Observation skills
    d) Analytical skills
    e) Courteous
    f) Ability to work under pressure
    g) Ability to observe confidentiality

    5. Relevant Work Experience Required:

    Minimum number of years of experience the jobholder is required to have to be appointed to the position:

    At least five years’ working experience as an Administrative Assistant in a reputable organization.

    The deadline for the receipt of all applications is Monday 5th August 2019

    If your background and competencies match the specifications of any of these posts, please send your;

    1. Application Letter,
    2. Curriculum Vitae and
    3. Filled Application Form

    ONLY via email to recruitment@kutrrh.go.ke

    Or hard copies can be addressed to:

    The Chief Executive Officer
    Kenyatta University Teaching, Referral & Research Hospital
    P.O Box 7674 – 00100 GPO
    Nairobi Kenya

    For more information and job applications details, see; Kenyatta University Hospital - Senior Administrative Assistants Jobs in Kenya/a>

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