Kenyatta University Hospital - Procurement Officers Jobs in Kenya

Kenyatta University Hospital - Procurement Officers Jobs in Kenya

Kenyatta University Teaching, Referral & Research Hospital (KUTRRH) is seeking to recruit highly transformative and dynamic self-driven individuals with a high degree of integrity, result oriented, demonstrable professionalism, competence and impeccable capability to fill the following positions within its staff establishment:

Kenyatta University Hospital - Procurement Officers Jobs in Kenya

Procurement Officer I – Hospital Supplies - CEOPO/KUTRRH/7

1. Background Information

Organization: Kenyatta University Teaching, Research & Referral Hospital (KUTRRH)

Department: Hospital Administration
Section/Unit: Procurement & Supply Chain Management
Job Title: Procurement Officer I – Hospital Supplies
Reports to: Procurement & Supply Chain Manager

2. Purpose of the Job

Reporting to the Procurement Supply Chain Manager, the Procurement Officer – Medical Supplies job exists to plan and procure medical supplies for the hospital in compliance with the Public Procurement and Disposal Act, and Pharmacy and Poisons Board Regulations and the procurement policy of KUTRRH.

3. Main Duties and Responsibilities of the Job:

  • Participate in preparing the annual procurement plan through consolidation, from heads of units, of all services needed by different units of the hospital.
  • Plan for the procurement of all services required for the proper running of the
  • Receive requisitions for services needed by different units, sections, departments and the hospital in general, that are required for running it.
  • Prepare tenders for the procurement of the different services required for running
    the hospital.
  • Receive and evaluate quotations and submit the report to the procurement and supply chain manger to assist in selecting suppliers through the tender committee of the hospital.
  • Prepare and offer tenders for hospital services provision to bidders and process the selection and contracting by the tender committee of the hospital.
  • Ensure use of updated list of pre-qualified suppliers or contractors to supply and provide various services to the hospital.
  • Present the qualified hospital service lenders to the legal unit for contracting
    process the hospital.
  • Offer hospital services provision tenders from the contracted service lenders of the hospital.
  • Receive feedback from hospital services end users and respond accordingly in the
  • Prepare and respond to service lender concerns through phone, mail or other
    appropriate media.
  • Carry out market surveys and research to inform continuous improvement of services lent the hospital.
  • Manage data of all records of hospital services rendered including their costs,
    deliveries and inventories in the hospital.
  • Prepare all relevant documents and forward them to accounts to facilitate payments to
    service lent by renderers for timely service delivery in the hospital.
  • Raise services receipt vouchers to support verification of invoice sent by service providers to ensure payments for only what has been provided to the hospital.
  • Prepare and disburse hospital services procurement reports to facilitate the preparation and implementation of strategies to fill the identified gaps.
  • Monitor and ensure that services provided to the hospital by service lenders are sufficient and up to the required specifications and standards in the hospital

    4. Qualifications Knowledge and Skills:

    Minimum level of academic qualifications required to perform effectively in the role:

    a) Bachelors’ Degree in Commerce, Business Administration (with) or Purchasing and Supply Chain Management from a recognized institution

    Minimum level of professional qualification & Compliance required to perform effectively in the role:

    a) Registered with Kenya Institute of Purchasing and Supplies Management(KISM)
    b) Must be a Licensed Practitioner

    Minimum level of knowledge that would be regularly applied to the job (Need to know):

    a) Computer Literate
    b) Knowledge of e-procurement system
    c) Knowledge of Public Procurement and Disposal Act
    d) Knowledge in professional standards

    Typical soft skills that would be regularly applied to the job (Attributes):

    e) Communication skills
    f) Organizational skills
    g) Observation skills
    h) Analytical skills

    5. Relevant Work Experience Required:

    Minimum number of years of experience the jobholder is required to have to be appointed to the position:

    At least five years’ working experience as a Procurement Officer in a reputable organization.

    The deadline for the receipt of all applications is Monday 5th August 2019

    If your background and competencies match the specifications of any of these posts, please send your;

    1. Application Letter,
    2. Curriculum Vitae and
    3. Filled Application Form

    ONLY via email to

    Or hard copies can be addressed to:

    The Chief Executive Officer
    Kenyatta University Teaching, Referral & Research Hospital
    P.O Box 7674 – 00100 GPO
    Nairobi Kenya

    For more information and job applications details, see; Kenyatta University Hospital - Procurement Officers Jobs in Kenya /a>

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