Kenyatta University Hospital - Procurement Officers Jobs in Kenya

Kenyatta University Hospital - Procurement Officers Jobs in Kenya

Kenyatta University Teaching, Referral & Research Hospital (KUTRRH) is seeking to recruit highly transformative and dynamic self-driven individuals with a high degree of integrity, result oriented, demonstrable professionalism, competence and impeccable capability to fill the following positions within its staff establishment:

Kenyatta University Hospital - Procurement Officers Jobs in Kenya

Procurement Officer Ii – General Supplies - CEOPO/KUTRRH/7

1. Background Information

Organization: Kenyatta University Teaching, Research & Referral Hospital (KUTRRH)

Department: Hospital Administration
Section/Unit: Procurement & Supply Chain Management
Job Title: Procurement Officer II – General Supplies
Reports to: Procurement & Supply Chain Manager
Direct Reports: Storekeeper

2. Purpose of the Job

Reporting to the Procurement Supply Chain Manager, the Procurement Officer – General Supplies job exists to plan and procure general hospital supplies within the framework of Public Procurement and Disposal Act and the procurement policy of KUTRRH.

3. Main Duties and Responsibilities of the Job:

  • Participate in preparing the annual procurement plan through consolidation
    of needs from heads of units, to ensure all needs are captured and supplied in the hospital.
  • Plan for the purchase of all general supplies required for the proper running of
    the hospital.
  • Receive requisitions for the procurement of tools, equipment and materials from heads of units of the hospital.
  • Prepare purchase orders for the procurement of all general supplies needed for
    running the hospital.
  • Receive and evaluate quotations and submit the report to the procurement and supply chain manger to assist in selecting suppliers through the tender committee of the hospital.
  • Prepare and offer tenders for general hospital supplies to bidders and process the selection and contracting by the tender committee of the hospital.
  • Ensure use of updated list of pre-qualified suppliers or contractors to supply
    and provide various good in the hospital.
  • Present the qualified general hospital suppliers to the legal unit for contracting
    process the hospital.
  • Make orders for the tools, equipment and materials from the contracted suppliers of the hospital.
  • Receive and counter check general hospital supplies’ deliveries against orders in the hospital.
  • Inspect supplies against specification and samples given to ensure that they all meet the set specifications and standards in the hospital.
  • Hand over supplies to the respective storekeepers for inventory and custody in
    the hospital.
  • Prepare and respond to various suppliers’ correspondences through phone, mail or other appropriate media.
  • Carry out market surveys and research to inform continuous improvement initiatives for the supply chain function in the hospital.
  • Manage data of all records of purchased goods including their costs, deliveries and inventories in the hospital.
  • Prepare all relevant documents and forward them to accounts to facilitate payment of suppliers of all general hospital supplies to ensure timely delivery in the hospital.
  • Raise goods receipt vouchers to support verification of invoice sent by suppliers to ensure payments for only what has been supplied to the hospital.
  • Prepare and disburse procurement reports on the procurement processes for general supplies, to facilitate the preparation and implementation of strategies to fill the identified gaps in the hospital.
  • Monitor, in collaboration with the store keepers, stock levels and determine reorder levels to minimize on overstocking and understocking, to support cost management and operational efficiency for the hospital.

    4. Qualifications Knowledge and Skills

    Minimum level of academic qualifications required to perform effectively in the role:

    a) Bachelors’ Degree in Commerce, Business Administration (with) or Purchases and Supply Chain Management from a recognized institution

    Minimum level of professional qualification and compliance required to perform effectively in the role:

    c) Registered with Kenya Institute of Purchasing and Supplies Management(KISM)
    d) Must be a Licensed Practitioner

    Minimum level of knowledge that would be regularly applied to the job (Need to know):

    a) Computer Literate
    b) Knowledge of e-procurement systems
    c) Knowledge of Public Procurement and Disposal Act

    Typical soft skills that would be regularly applied to the job (Attributes):

    a) Communication skills
    b) Organizational skills
    c) Observation skills
    d) Analytical skills

    5. Relevant Work Experience Required:

    Minimum number of years of experience the jobholder is required to have to be appointed to the position:

    At least five years’ working experience as a Procurement Officer in a reputable organization.

    The deadline for the receipt of all applications is Monday 5th August 2019

    If your background and competencies match the specifications of any of these posts, please send your;

    1. Application Letter,
    2. Curriculum Vitae and
    3. Filled Application Form

    ONLY via email to

    Or hard copies can be addressed to:

    The Chief Executive Officer
    Kenyatta University Teaching, Referral & Research Hospital
    P.O Box 7674 – 00100 GPO
    Nairobi Kenya

    For more information and job applications details, see; Kenyatta University Hospital - Procurement Officers Jobs in Kenya /a>

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