Kenyatta University Hospital - Procurement Assistants Jobs in Kenya

Kenyatta University Hospital - Procurement Assistants Jobs in Kenya

Kenyatta University Teaching, Referral & Research Hospital (KUTRRH) is seeking to recruit highly transformative and dynamic self-driven individuals with a high degree of integrity, result oriented, demonstrable professionalism, competence and impeccable capability to fill the following positions within its staff establishment:

Kenyatta University Hospital - Procurement Assistants Jobs in Kenya

Procurement Assistant - CEOPA/KUTRRH/10

1. Background Information

Organization: Kenyatta University Teaching, Research & Referral Hospital (KUTRRH)

Department: Hospital Administration
Section/Unit: Procurement & Supply Chain Management
Job Title: Procurement Assistant
Reports to: Procurement Officer
Direct Reports: None

2. Purpose of the Job

Reporting to the Procurement Officer, the Procurement Assistant job exists to promote a collaborative, client focused, quality and result oriented approach in the Procurement Unit and effective delivery of the procurement services at KUTTRH.

3. Main Duties and Responsibilities of the Job:

• Maintaining an updated supplier’s database in the system.
• Assist in risk analysis of contracts conditions, costs and sub-contracts and
preparing reports on Procurement matters.
• Assist with the coordination with the selected bidder to ensure completion of
administrative processes including Bid Security, contract award notice and that
contract documents are distributed accordingly.
• Provide purchased materials to the responsible receiving office and do all
actions for completing the process.
• Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit process.
• Assist with the preparation of Request for Quotation, Initiations to Bid, Requests for Proposal and co-ordination of their timely dispatch.
• Assist the Procurement Officer in maintaining current up to date procurement documents.
• Verify current inventory levels and keep records to prevent inventory gaps.
• He/She will note when inventory is low and it is time to order new products.

4. Qualifications Knowledge and Skills

Minimum level of academic qualifications required to perform effectively in the role:

a) Bachelor’s Degree/ Diploma in Supplies Chain Management or related course from a recognized institution.

Minimum level of professional qualification & compliance required to perform effectively in the role:

a) Registered with Kenya Institute of Purchasing and Supplies Management (KISM)

Minimum level of knowledge that would be regularly applied to the job (Need to

a) Computer Literate
b) Knowledge of e-procurement systems
c) Knowledge in professional standards

Typical soft skills that would be regularly applied to the job (Attributes):
a) Communication skills
b) Organizational skills
c) Observation skills
d) Analytical skills

5. Relevant Work Experience Required:

Minimum number of years of experience the jobholder is required to have to be appointed to the position:

At least two years working experience as a Procurement Assistant in a reputable organization.

The deadline for the receipt of all applications is Monday 5th August 2019

If your background and competencies match the specifications of any of these posts, please send your;

1. Application Letter,
2. Curriculum Vitae and
3. Filled Application Form

ONLY via email to

Or hard copies can be addressed to:

The Chief Executive Officer
Kenyatta University Teaching, Referral & Research Hospital
P.O Box 7674 – 00100 GPO
Nairobi Kenya

For more information and job applications details, see; Kenyatta University Hospital - Procurement Assistants Jobs in Kenya

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