Kenya Wine Agencies Limited Procurement Services Supervisor Jobs

This position is responsible for the selection, engagement and management of suppliers in order to ensure best quality, value and price within the respective category with the aim of enhancing the organisation’s profitability. The job holder will also be responsible for managing the shipping, clearing and forwarding and delivery of all imported raw material and finished products in compliance with the regulatory requirements and procurement policies and procedures.

Main Responsibilities

Strategic sourcing

Collaborate with the Procurement Manager, to develop sourcing strategies for the relevant category and ensure timely execution of the strategic initiatives.

Prepare requisite tender documentation, develop RFPs, analyze and submit to Procurement Manager for approval
Participate in sourcing negotiations for lowest Total Cost of Ownership (TCO) alternative sources as part of their daily activities based on the available market trends and practices.

Work with the Procurement Manager, to negotiate contracts as per the Contract management policy and ensure they are executed as per the schedule of authorities

Collaborate with the user department, develop and enforce SLAs and KPIs for suppliers within the respective category.

Develop and execute supplier performance management strategy for the respective category to provide assurance of service delivery in line with strategy and contract and report on compliance and delivery performance

Conduct continuous benchmarking and gain a deep understanding of suppliers and the market in general to assure the preservation of value in all sourcing activities

Logistics

Spearhead the continuous improvement of the logistics practices in order to support the delivery of imported materials against the production plan and finished goods in line with the forecast demand on a day to day basis.
Build and sustain beneficial relationships with Government Agencies such as Kenya Revenue Authority, Kenya Ports Authority to ensure a smooth running of the business.

Propose and implement legislative, environmental and cost impacts related to transportation (e.g. freight forwarding, customs clearance) to ensure that transport networks are optimal and cost effective.

Implement required business procedures and

drive improvements focusing on timely deliveries, quality of service, turnaround time, damages, safety and truck utilization to ensure effective management of transportation.

Implement and monitor an optimised tracking system to track delivery of imported materials which adhere to best practices.

Operational and compliance

Collaborate with Procurement Manager, to develop new and review existing procurement procedures to ensure alignment with business objectives

Review and improve controls and compliance within procurement department e.g. ISO compliance, contract management policy, supplier database management

Develop and maintain effective stakeholder management strategies in the respective category to ensure business needs are met on time and with right quality.

Ensure supplier failure risk management and BCP activities are executed in the category

Review and rationalize supplier database in respective category

Manage contract database in respective category

Capacity Building

Support the head of department in managing the human capital in the section through day to day supervision, performance management, training needs assessment and overall staff motivation.

Minimum Required Qualifications, Knowledge and Experience

Academic Qualifications

Bachelor of in Purchasing and Supplies, Accounting or any other relevant field with 4 years’ of experience
OR

Diploma in relevant field with 5 years’ of experience

Professional Qualifications

A professional qualification in procurement and logistics.

Experience

At least 5 years experience in a procurement environment, with 2 years in logistics in a Fast Moving Consumer Goods Company or similar.

Practical experience in use of MS packages and ERP systems.

How to Apply

For more information and job application details, see;

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