Kenya Trade Network Agency Executive Assistant Jobs

Kenya Trade Network Agency Executive Assistant Jobs

The Kenya Trade Network Agency (KenTrade) is a State Corporation under the National Treasury whose mandate is to implement, operationalize and manage the Kenya National Electronic Single Window System (KNESWS) as well as Trade Facilitation.

To fulfil our mandate, we wish to engage suitably qualified candidate who meets the
requirements of Chapter 6 of the Kenya Constitution for the following position;

Executive Assistant on Temporary Terms One
Job Title:

  • Executive Assistant
    Reports to:
  • Manager HR & Administration
    Duration:
  • Six (6) months (renewable once subject to
    performance and business needs)

    Purpose for the Job

    To provide high-level administrative support to the directorates and departments assigned to
    ensure that services are provided in an effective and timely manner.

    Duties & Responsibilities

  • Draft correspondence, reports and proof-read official documents and ensure adherence to administrative guidelines and overall quality of outputs requiring the Executives’ signature.
  • Respond to telephone inquiries, route calls to appropriate officers and place outgoing calls
    as required.
  • Management of appointments, itinerary, initiative and coordinate all travel arrangements
    as required.
  • Establish and maintain relevant storage and retrieval of files/documents for easy access
    and security within the Directorate/department.
  • Maintain effective communication channels and ensure quality and timelines of information
    emanating from the office, independently decide and follows through information as necessary.
  • Receive, sort and route all incoming mail to the office and highlight important mails.
  • Serve as first point of contact and liaison with an extensive network of contacts at senior
    levels, both internally, externally and Government officials.
  • Receive and screen incoming, visitors and correspondence and direct to the relevant
    officer.
  • Maintain office calendars of events, plan and coordinate meetings and take minutes on
    needs basis.

    Minimum Academic, Professional Qualifications and Experience
  • Diploma in Secretarial studies, Office Management, Business Management or other
    relevant Diploma from a recognized institution
  • A certificate in Computer Application
  • Relevant experience of not less than six (6) months
    in the position of Executive Assistant
    or a comparable position in the Public Service or other reputable organization
  • Previous working experience in a relevant role is an added advantage
  • Possession of a valid Certificate of Good Conduct from the Directorate of Criminal
    investigations (CID) (acquired not more than one year ago).

    How to Apply
  • Qualified and Interested candidates are requested to submit their applications, Curriculum Vitae that contains details of qualifications, experience, copies of all certificates & relevant testimonials, email and telephone contacts including names, telephone and email contacts of three (3) referees who must be familiar with the candidates’ previous work experience.
  • Candidates interested in this position are also expected to fulfil the requirements of Chapter Six of the Constitution of Kenya.
  • Specifically, they must obtain and submit with their application copy of a valid Certificate of Good Conduct from the Directorate of Criminal
    investigations (CID).
  • Applications should be addressed as detailed below and be sent by post, hand delivery or email
    so as to be received not later than 1st April 2019.
  • The Chief Executive Officer
  • Kenya Trade Network Agency
  • 1st Floor, Embankment Plaza
  • Longonot Rd - Upperhill
  • P.O. Box 36943-00200
  • Nairobi
  • vacancies@kentrade.go.ke
  • KenTrade is an Equal Opportunity Employer – women and persons with disability
    are encouraged to apply.
  • Any form of canvassing shall lead to automatic disqualification and
  • only shortlisted candidates shall be contacted.
  • For more information and job application details, see; Kenya Trade Network Agency Executive Assistant Jobs

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