Kenya Red Cross Procurement Assistant Jobs in Kenya

Kenya Red Cross Procurement Assistant Jobs in Kenya

Kenya Red Cross Society is a leading humanitarian organization sustainably promoting the wellbeing, health and resilience of communities in Kenya. The Society is seeking a qualified professional in the following position

Position Title: Procurement Assistant (2 positions)

Locations: Nairobi

Reporting To: Procurement Officer

Job responsibilities:

Support Implementation of procurement management policies and strategies.

Timely development, coordination and implementation of procurement plans and procurement activities arising from the organization operations.

Review procurement requests and initiate procurement procedures for office and projects equipment, supplies and services.

Assist the Procurement Officer in maintaining current up to date Procurement documents and Manuals.

Prepare Request for Quotations (RFQ), Invitation to Bids (ITBs) or Request for Proposals (RFPs) documents, receipt of quotations, bids, or proposals.

Organize hotel and event arrangements for all official KRCS meetings/ functions, engagements, ensure that all requirements are catered for as required.

Prepare and submit (weekly or monthly) reports on PRs raised, RFQs sent out, invoices received, and items received/dispatched.

Maintain appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.

Submit complete trail of procurement documents to finance for payment using the payment register.

Facilitate knowledge building and knowledge sharing:

Carrying out of any other duties assigned by the Supervisor.

Knowledge, Skills, and Abilities:

Good working knowledge of government procurement and disposal procedures and laws particularly the Public Procurement

and Disposal Act, 2005 and Regulations, 2006.

Effective IT Skills (Word & Excel).

Communication, tact, and negotiation skills.

Problem solving and Flexible and patient.

Conceptual understanding of participatory approach

Fluent in Written and spoken English.

Impeccable integrity and honesty

Good communication skills both verbally and in writing

Good interpersonal, public relations and negotiation skills.

Ability to manage staff and provide good leadership.

Demonstrable exposure to a computerized working environment and basic ICT literacy and strong proficiency in the use of office computer applications.

Attention to detail and a high degree of accuracy.

Team player

Prudent in resource use and management

Records Management skills

Qualifications:

Degree or Diploma in Business Administration option Procurement / Logistics/Supply

At least 1-2 years’ experience on supply chain management in International NGO set-up

Demonstrated experience in Procurement Management/ CIPS

Membership of Kenya Institute of Supply Management (KISM)

How to Apply

For more information and job application details, see; Kenya Red Cross Procurement Assistant Jobs in Kenya

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