Kenya National Trading Corporation Supply Chain Management Assistant Jobs

Job Purpose

The job holder is responsible for coordination of designated supply chain management
function and implementing Procurement policies.

Key Responsibilities/ Duties / Tasks

Operational Responsibilities / Tasks

Respond to user and supplier inquiries about order status, changes, or cancellations;

Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems;

Prepares payment documents for goods and services supplied to ensure accountability and avoid legal risk;

Review requisition orders in order to verify accuracy, terminology, and specifications.

Prepare, maintain, and review purchasing files, reports and price lists;

Raise and send quotations for purchase of products within different thresholds to ensure availability and competitive prices in the Corporation;

Track the status of requisitions, contracts, and orders.

Monitor in-house inventory movement and complete inventory transfer orders for bookkeeping purposes.

Enter procurement data into the e-procurement system to facilitate operationalization;

Take part in receiving and inspection of goods;

Receive and process suppliers invoices for payment;

Carry out stock takes and reconciliation of records with the system;

Participate in tender opening;

Check and verify goods received notes, delivery notes and invoices;

Maintain catalogue for items identified for disposal

Prepare periodic stores returns

Job Dimensions:

Financial Responsibility

Provides input into the departmental budget of approximately 30 Million.

Responsibility for Physical Assets

Equipment, office furniture, Stocks

Decision Making / Job Influence

Operational decisions

Analytical decisions

Working Conditions

This job is carried out in an office setting within the Corporation with occasional visits
to the Corporations depots to conduct stock taking.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Diploma in Purchasing and Supply Chain Management or any other equivalent qualification from a recognized institution;

Functional Skills, Behavioral Competencies/ Attributes:]

Problem solving and analytical skills;

Integrity

Interpersonal and negotiation skills.

Professionalism.

Communication and reporting skills.

Time management skills.

Attention to detail.

Team work.

Innovative.

How to Apply

For more information and job application details, see; Kenya National Trading Corporation Supply Chain Management Assistant Jobs

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