Kenya National Trading Corporation Records Management Officer Jobs

Job Purpose

The purpose of this job to provide efficient and effective creation, capture, processing, storage, maintenance, retrieval, access, use, appraisal, preservation, and disposal of the Authority data in line with the set data standards by the department to ensure that users get data as and when required and that the data is efficiently utilized.

Key Responsibilities/ Duties / Tasks

Operational Responsibilities / Tasks

Manage the records management units in the Authority to ensure that they make available
data whenever it is required for easy execution of activities that require data

Ensure security of information, documents, files and office equipment35

Supervise of the registry; sorting and classifying documents for filing

Storage, updating and maintenance of personnel records and file index

Control the opening of confidential and secret files

Custody and Maintenance of Authority documents; ensuring security of information and
Records in a registry/archive.

Ensure mails are received, sorted, opened, and dispatched and related registers are
maintained

Plan appropriate office accommodation for records management units to ensure the safe
custody of the records

Ensure that file movement records are updated and maintained

Ensure receipt and proper dispatch of mails and maintaining related registers are maintained

Initiate and dispose files, documents and other records in accordance with Government
regulations to ensure that the records kept are in line with the set standards and that the obsolete records are disposed of effectively

Prepare records retention and disposal schedules to be used in

the entire commission

Regular review of file classification and indexing schemes to maintain up to date
classification and indexing

Provide input in the preparation of the Records management Workplans and procurement
plan.

Compile performance progress report for easy auditing of records management systems

Job Dimensions:

Responsibility for Physical Assets

Office equipment and furniture, data and records

Decision Making / Job Influence

Makes operational decisions

Working Conditions

Predominantly works from an office setup

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic qualifications

Diploma in either Records Management, Information Science,Information Management,

Library science or equivalent qualifications from a recognized Institution plus four (4) years
relevant work experience;

OR

Bachelor’s Degree in any of the following disciplines: Records Management, Information
Science,Information Management, Library science or equivalent qualifications from a recognized Institution.

Functional Skills, Behavioral Competencies/ Attributes:

Functional Skills:

Records Management skills

Problem solving skills

Communication skills

Behavioral Attributes

Confidentiality

Team player

Interpersonal skills;

Organizational skills;

How to Apply

For more information and job application details, see; Kenya National Trading Corporation Records Management Officer Jobs

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