Kenya National Trading Corporation Assistant Office Administrator Jobs

Job Purpose

The job exists to provide secretarial support services to ensure smooth running of all departmental activities in order to achieve the Corporation’s mandate.

Key Responsibilities/ Duties / Tasks

Operational Responsibilities / Tasks

Ensure compliance with office protocol and etiquette by screening visitors/clients in order
to restrict entry, save on time and maintain order in the office.

Manage office petty cash in the office to ensure payments for small amounts that are
immaterial, such as postage, minor repairs, or day-to-day supplies.

Ensure security and integrity of office records, equipment and documents, including classified materials by preventing unauthorized access in order to ensure integrity and confidentiality.

Ensure security of office equipment such as scanners, computers and printers are serviced
and in good working condition to enhance efficiency.

Record information in shorthand and transcribing in typewritten form processing data and managing e-office.

Handle telephone calls and appointments; and

Ensure good office layout

Job Dimensions:

Responsibility for Physical Assets

Office equipment, furniture, documents, and records both in soft and physical copies.

Decision Making / Job Influence

Makes Operational Decisions

Working Conditions

Predominantly works

from an office setting

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Diploma in Secretarial Studies from the Kenya National Examinations Council

OR

Passed the following examinations from the Kenya National Examinations Company (KNEC);

• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;

• Shorthand III (110 w.p.m);

• Business English III/Communications I;

• Office Management III/Office Administration and Management III;

• Secretarial Duties II;

• Commerce II;

Note:

Legal knowledge is an added advantage.

Functional Skills, Behavioral Competencies/ Attributes:

Functional Skills

Basic Computer Skills.

Organizational Skills.

Time Management.

Behavioral Attributes

Integrity

Emotional intelligence.

How to Apply

For more information and job application details, see; Kenya National Trading Corporation Assistant Office Administrator Jobs

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