Kenya Mortgage Refinance Company Executive Assistant Jobs

Kenya Mortgage Refinance Company Executive Assistant Jobs


Purpose of the Job

  • The position is responsible for providing executive support services in the day to day running of the CEO while working closely with staff and heads of department as a key contact person

    Duties and Responsibilities

    The duties and responsibilities are as follows:

    Operational Roles and Responsibilities:

  • Manage the CEO’s diary and email account and ensure the calendar, appointments, meetings, travel and deadlines are well organized and maintained;

  • Ensure the CEO’s office is equipped and maintained in a clean state;

  • Facilitate the business including meetings, briefings and receiving of visitors;

  • Organize briefings and meetings on behalf of the CEO and maintain records of the meetings with staff, media and other stakeholders;

  • Arrange and co-ordinate travel and accommodation requirements and ensure all the necessary arrangements are in place for the CEO commitments and itineraries;

  • Coordinate Staff Matters, Meetings, Workshops, Preparation of Budgets/Finance,Sessions;

  • Filter general information, queries, telephone calls and invitations to the CEO by redirecting or taking forward such contacts as appropriate;

  • Maintain smooth communication between the CEO’s office and internal departments and to demonstrate leadership in maintaining credibility, trust and support with management staff;

  • Prioritize conflicting needs, handle matters expeditiously, proactively, and followthrough on projects and relevant assignments to successful completion within deadlines;

  • Draft, edit, and ensure precision and delivery of reports, correspondence and communications from the CEO’s office;

  • Maintain and update key information and contacts regarding the Board and strategic relationships for the CEO’s office and the organization in general; and

  • Manage and ensure the efficient filing, documentation, safe custody and retrieval ofthe CEO’s records with due classification concerning confidentiality and archival value.

  • Perform any other duties as may be assigned from time to time

    Key Result Areas:

    The jobholder’s accountability areas are outlined as follows:

  • Submission of accurate, timely and relevant reports

  • Continuous process improvement of services through efficient working

  • Enforcement
    of relevant guidelines, rules and regulations

  • Ensure customer satisfaction for the consumers of the services offered by the department

  • Efficient execution of work processes as assigned Personal Assistant

  • Delivery of quality administrative services for the assigned department

  • Effective communication and maintenance of relationships through courteous and promptresponse to all enquiries

  • Efficient coordination of meetings as may be assigned

  • Efficient management of filing and document retrieval system

  • Efficient liaison with external contacts

    Required Skills

    Knowledge and Skills Required:

    The jobholder must possess:

  • A minimum of bachelor’s degree in Secretarial Studies/Business Administration

  • A minimum of five (5) years of related work experience support at executive-level

  • Knowledge of administrative and clerical procedures and systems such as managing filesand records, transcription, designing forms, and other office procedures

  • Must demonstrate high integrity and ethical practice

  • Must demonstrate ability to work independently with minimum supervision

  • Must be a team player who is able to work cordially in teams and ability to multitask

  • Must demonstrate commitment to operational effectiveness

  • Should have ability to solve problems by applying relevant business knowledge

  • Should demonstrate professional expertise in the relevant work area

  • Must have the ability to communicate for both written and oral communication

  • Must be a flexible person, who is willing to learn and able to work flexible hours to achievegoals

  • Must have knowledge in use of MS office packages

    How to Apply

  • For more information and job application details, see; Kenya Mortgage Refinance Company Executive Assistant Jobs


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