Kenya Maritime Authority Office Administrator Jobs

Kenya Maritime Authority Office Administrator Jobs; The duties of Administrative Officers will entail ensuring appropriate reception of visitors and facilitating communication into and out of the Authority, taking care of a given office in terms of making appointments and dealing with enquiries; receiving and attending to visitors; handling correspondence, office documents and equipment; recording dictation in shorthand, drafting
and operating computers, photocopying and undertaking routine office duties; and ensuring security of office documents and equipment.


Job Description

Duties and responsibilities

Attending to visitors/clients;
.

Handling telephone calls and enquiries;

Handling customer inquiries and complaints;

Ensuring security of office records, equipment and documents;

Ensuring confidentiality of office information;

Record keeping for correspondences and file movement;

Managing office protocol and etiquette;

Managing petty cash for the respective office;

Maintaining an up-to-date file movement register;

Coordinating the department/office; general administration of the respective

Coordinating schedule of meetings and appointments for the respective
departments/office;

Coordinating travel arrangements for the respective departments/office;

Coordinating appointments and travel itineraries for the Chief Asst. Dir.; preparing responses to simple routine correspondence for the Chief Manger; and

Monitoring procedures for record keeping for correspondences.

Ensuring security, integrity

and confidentiality of data; and

Undertaking any other office administrative services duties that may be
assigned.

Person Specifications

For appointment to this grade, an officer must: -

Bachelor’s degree in Secretarial Studies or any other equivalent from a
recognized institution;

Have passed the following examinations from the Kenya National
Examinations Agency (KNEC);

a. Typewriting III (Minimum 50 w.p.m.)/Computerized document processing

b. Shorthand III (120 w.p.m);

c. Business English III/Communications I;

d. Office Management III/Office Administration and Management III;

e. Secretarial Duties II;

f. Commerce II;

Proficiency in computer applications;

Demonstrated results in work performance;

How to Apply

For more information and job application details, see; Kenya Maritime Authority Office Administrator Jobs

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