Kenya Institute of Supplies Management Administration Assistant Jobs in Kenya

Kenya Institute of Supplies Management Administration Assistant Jobs in Kenya


Job Summary:

  • To support the HR and Administration Manager and Executive Office and provide administrative support tthe Institute.

    Key Duties and Responsibilities

  • Assist in coordination of general administrative services and office procedures.

  • Produce and distribute correspondence memos, letters and forms.

  • Organize and coordinate schedule of meetings and appointments, manage the Institute’s diary’s

  • Assist in employee relations and welfare initiatives.

  • Assist in implementing the human resource policies and procedures aimed at enhancing workplace relations.

  • Assist in ensuring compliance with Workplace safety, Labour Laws and related statutory requirements.

  • Reply tofficial email enquiries.

  • Take accurate minutes of meetings.

  • Ensure clean and organised office areas, including safety.

  • Perform a variety of other office tasks, such as printing, scanning, copying.

  • Coordinate all office repairs and office maintenance.

  • Maintain contact lists.

  • Assist in the preparation of regularly scheduled reports.

  • Overseeing the junior admin staff.

  • Maintaining organized file systems for the Institute.

  • Assist in coordinating of outsourced services including but not limited tmessenger, cleaning and tea services.

  • Undertaking any other office administrative services duties that may be assigned.

    Qualification and Knowledge

  • Diploma in Business Management/ Administration/ Human Resource Proficient in MS Office Knowledge of office management systems and procedures.

    Experience

  • Two (2) years of relevant working experience in a comparable reputable organization

    Skills/competence

  • Handle sensitive information in a confidential manner.

  • Ensuring security, integrity and confidentiality of data; and

  • Excellent time management skills and ability tmulti-task and prioritize work

  • Attention tdetail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • In addition to the professional qualifications, successful candidates will be required to meet the expectations of Chapter 6 on Leadership and Integrity and possess;

  • Valid certificate of Good conduct.

  • Clearance certificate from the Ethics and Anti-Corruption Commission.

  • Certificate of compliance from the Higher Education Loans Board (HELB).

  • A valid Kenya Revenue Authority (KRA) Tax Compliance clearance.

  • A valid certificate of clearance from the Credit Reference Bureau.

  • A relevant identification document.

  • Valid Membership Certificate from relevant Professional body.

    How to Apply

  • For more information and job application details, see; Kenya Institute of Supplies Management Administration Assistant Jobs in Kenya


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