Kenya Forest Service Records Management Assistants III(Clerical Officers) Jobs in Kenya

Kenya Forest Service Records Management Assistants III(Clerical Officers) Jobs in Kenya

This is the entry and induction grade into the Records Management Officers cadre.

Staff at this level will be deployed at the Headquarters and field stations in any of the
following units/sections: Accounts, Supply Chain Management /Human Resource Management & General Registries; and General and Office Administrative Services

The officers will be required to carry out clerical duties under the supervision and
guidance of a senior officer.

Duties and Responsibilities

  • The successful candidates are expected to undertake the following duties;
  • Carrying out transactions related to accounts, maintenance of cash book, revenue
    collection, filing receipts and safe custody of accountable documents;
  • Prepare initial documents for issuance of stores, maintain updated inventory and supply chain management records, cleanliness of the stores and orderly arrangement of inventory, For
    appointment to this position, candidates must have;
  • Receiving filing and dispatching of
    correspondences, files opening, classification, indexing & shelving of the files, accessing
    files and conveying to users, tracking movement of files and withdrawals, replacement of
    obsolete files and maintaining electronic systems of managing records;
  • Record and confirm appointments, record visitors personal details, sort officials and invited guest name tags, keep custody of visitors identification documents, receive direct and guide
    visitors to designated areas and offices, issue visitors passes and badges, Taking oral
    dictations, word and data processing from manuscripts, operating office equipment,
    ensuring security of office equipment; documents and records, attending to visitors/clients, handling telephone calls and appointments;

    For appointment to the positions, candidates are expected to have the following
    minimum requirements;

  • Certificate in Kenya Accounts Technician Certificate II (KATC) or Diploma
    in Accounting/Finance from KASNEB or equivalent
  • Certificate in computer applications proficiency
  • Or
  • Certificate in Supply Chain Management from KISM or equivalent from
    recognized institution
  • Certificate in computer applications proficiency
  • Or
  • Certificate in Records Management/Archives Administration/Human Resource/ Front Office or equivalent from recognized institution
  • Certificate in computer applications proficiency
  • Or
  • Business Education Single and Group Certificates (BES & GC) from the Kenya
    National Examinations Council in the following subjects:-
  • Typewriting II (minimum 40 w.p.m)/Computerised Document Processing
  • Business English I/Communications I
  • Office Practice I;
  • Commerce I
  • Or
  • Craft Certificate in Secretarial Studies from the Kenya National Examinations
    Council; and
  • Certificate in computer applications skills from a recognized institution.
    Statutory requirements for the positions;
  • Be a person of high integrity who meets the requirements of Chapter (6) six of the
    Constitution specifically;
  • Have a valid certificate of good conduct

    How to Apply
  • Interested candidates who meet the requirements should apply, clearly indicating
    reference number for the position.
  • Applications should include current curriculum vitae indicating current and expected remuneration, mobile number, names and contact details of three referees, copy of national identity card, copies of testimonials, copies of professional and academic certificates, statutory requirements (As specified for each of the positions in the detailed job description in KFS website) should be sent through the post office or hand delivered to the following address so as to reach the Service not later than
    19th August, 2019 by 5.00 pm.
  • All applications should be clearly marked with the position reference number on the
  • Chief Conservator of Forests,
  • Kenya Forest Service, Karura, Off Kiambu Road,
  • P. O. Box 30513-00100, G.P.O
  • Nairobi, Kenya.
  • The detailed advertisement with all the job descriptions and requirements is found in the
    Kenya Forest Service Web Site: (under jobs)


  • Canvassing will lead to disqualification. The Service is ISO accredited and an equal
    opportunity employer.
  • Only shortlisted candidates will be contacted.
  • Applicants living with disabilities and those from marginalized areas and minority communities are encouraged to apply.
  • For more information and job application details, see; Kenya Forest Service Records Management Assistants III(Clerical Officers) Jobs in Kenya

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