Kenya Electricity Transmission Company Limited Principal Office Administrator Jobs in Kenya
Job Purpose
The Principal Office Administrator is responsible for providing administrative support and office management services to the Managing Director's Office.
The role ensures efficient coordination of executive office operations, communication management, records administration and stakeholder engagement while maintaining confidentiality and professionalism.
Key Responsibilities
Provide administrative support to the Managing Director's Office.
Coordinate meetings, manage the Managing Director's bring-ups and track progress of assignments.
Draft correspondence, reports, presentations and other executive documents.
Transcribe notes and prepare official communications.
Handle, prioritize and monitor incoming and outgoing correspondence.
Screen and manage telephone calls, redirecting them as appropriate.
Monitor and requisition office supplies and equipment.
Maintain effective filing systems and records management for the Executive Office.
Receive and attend to internal and external visitors professionally.
Manage office petty cash in accordance with organizational procedures.
Maintain the Managing Director's diary, itinerary and schedule.
Coordinate transport arrangements for the Executive Office.
Coordinate office maintenance and related administrative services.
Disseminate memos, reports and official communications to relevant staff members.
Ensure confidential documents and information are handled securely.
Qualifications and Skills Required
Applicants must possess:
A Bachelor's Degree in Secretarial Studies, Business and Office Management or an equivalent qualification from a recognized institution.
A Management Course lasting at least four (4) weeks
from a recognized institution.
Proficiency in computer applications and office productivity tools.
Experience
Applicants should possess:
A cumulative minimum of nine (9) years of relevant work experience.
At least three (3) years of experience at the level of Senior Office Administrator or in a comparable position.
Demonstrated experience supporting senior executives and managing executive office operations.
Required Competencies
Executive office administration skills.
Diary and schedule management.
Records and document management.
Business communication and correspondence management.
Strong organizational and coordination abilities.
Confidentiality and integrity.
Customer service and stakeholder management skills.
Attention to detail and accuracy.
Time management and multitasking skills.
Proficiency in computer applications and office systems.
How to apply
For more information and job application details, see; Kenya Electricity Transmission Company Limited Principal Office Administrator Jobs in Kenya
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