Kenya Climate Innovation Center Front Office and Administrative Assistants Jobs

Kenya Climate Innovation Center Front Office and Administrative Assistants Jobs


Job Summary

  • The Front Office and Administrative Assistant will be responsible for the day-to-day running of the reception.

  • Whilst pro-actively performing duties as Front Office and Administrative Assistant, the jobholder will offer quality service to both internal and external customers.

  • The Job holder will work closely with the team based at the Incubation hub.

    Key Responsibilities

    • Attend to walk in customers and visitors, directing them accordingly as per their request.

    • Perform clerical receptionist duties such as typing, filing, photocopying, collating etc.

    • Manage the switchboard and answer, screen and forward all incoming phone calls to appropriate parties;

    • Receive and sort daily mail/deliveries/couriers and sign for all incoming packages; arrange pick up for out-going package;

    • Ensure that all deliveries made in the office are received together with invoices which should be submitted to the senior finance officer;

    • Keep track of stock for office Stationery, Kitchen supplies, drinking water and any
    other office equipment required for office use and ensure timely requisition of the
    same;

    • Ensure the front desk is always tidy and well organized to portray a professional image to visitors and clients;

    • Manage the office cleaning by ensuring that the office is cleaned on time, the kitchen and the bathroom are well cleaned and kept tidy;

    • Reconciles monthly petty cash in liaison with the Senior Finance Officer;

    • Coordinate all the travel logistics with the driver within the organization;

    • Develop a tracker
    system for maintenance, car issues and fueling of the vehicle;

    • Assist in meetings, venue co-ordination, and event organizing;

    • Manage office access for all the staff members and clients;

    • Monitor the flow of visitors to the office;

    • Develop and maintain the office electronic and hard copy filing system.

    • Work closely with the Procurement and Logistics Officer to ensure that the procurement policies and procedures are followed, and goods and services
    procured on time.

    Qualifications

    • At least a Degree in Business / Office Administration / Public Relations or any other
    related field;

    • Minimum of 3 years’ experience in front office administration, or related fields;

    • Computer skills including the ability to operate emails, spreadsheet and Word processing programs at a highly proficient level.

    • Good customer relations skills;

    • Good time management skills, organizing and planning;

    • Confident, self-motivated and reliable;

    • Good listener, proactive, team builder;

    • Good interpersonal skills;

    How to Apply

    For more information and job application details, see; Kenya Climate Innovation Center Front Office and Administrative Assistants Jobs

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