Kenya Builders & Concrete Co. Ltd Sales Order Processing (SOP) Clerk Jobs
Key Duties / Responsibilities
Order Processing & Data Entry
Enter quotations, confirmed orders, and delivery schedules in iScala
Generate picking lists, proforma invoices, and sales invoices from iScala
Ensure orders are recorded accurately and priced at approved rates
Confirm stock availability and allocate items
Documentation & System Management
Maintain customer records and sales transactions in iScala
Attach LPOs, payment slips, approvals, and supporting documents
File/archive all order‑processing documentation properly
Coordination & Communication
Liaise with warehouse/dispatch for timely order preparation and dispatch
Work with sales/customer‑service teams on order queries
Update stakeholders on order status and delivery timelines
Compliance & Internal Controls
Verify orders meet credit, pricing, and payment‑term policies before processing
Comply with internal controls on approvals/documentation
Report discrepancies, stock variances, or unusual order patterns
HubSpot CRM Integration
Update deal status in HubSpot when linked to an iScala order
Log order notes, documents, and follow‑ups in HubSpot
Use CRM to track order lifecycle and give sales teams visibility
Key Outputs / Deliverables
Accurate/timely quotation and sales‑order entry in iScala
Correct picking lists, invoices, and delivery documentation
Accurate, updated customer/product information
Clear communication with Sales, Warehouse, and Finance
Proper document control and audit trail for processed orders
Maintained HubSpot CRM–iScala order linkage
Qualifications & Experience
Diploma/Certificate in Business Administration, Procurement, or related field
Basic accounting or ERP systems training is an advantage
1–2 years’ experience in sales administration, data entry, or order processing
Familiarity with ERP (e.g., iScala) and CRM (e.g., HubSpot) is an advantage
Manufacturing, distribution, or logistics experience preferred
How to Apply
Send your updated CV to careers.kbcl@kenyabuilders.com by 25th September 2026. Please indicate “Job Title”.
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