KEBS Principal Office Administrator Jobs in Kenya

KEBS Principal Office Administrator Jobs in Kenya



Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

  • Supervising the Driver.

  • Organizes, plans and prioritizes work in the Director’s office

  • Maintains and manages the Director’s diary and calendar

  • Supervises the Driver to ensure smooth flow of activities

  • Evaluates Driver’s performance on a monthly quarterly and annually

    Operational Responsibilities / Tasks

  • Handling Board members’ communications

  • Preparing Draft Annual Board work plan and Almanac for approval

  • Coordination of Board induction and trainings

  • Assisting the Corporation Secretary to maintain the Attendance Register, Conflict of Interest Register and Corporation Seal Register

  • Preparing draft Notice and Agenda for Board Meetings

  • Collating Board and Committee packs

  • Scheduling Board and Committee meetings

  • General coordination of Board activities and movement of the Board

  • Documents and records management

  • Prepare reports for the Director

  • Schedule departmental meetings

  • Take accurate and comprehensive minutes at meetings where requested

  • Handle events and travel logistics for the Director

  • Draft correspondence such as emails and letters

  • Receives, sorts and disseminates correspondences, reports, returns, circulars, publications and all kinds of information on behalf of the Director

  • Ensuring smooth
    flow of work in the office;

  • Ensuring security of office records, documents and equipment;

  • Effective management of office protocol;

  • General administrative work and management of the office;

  • Maintaining office petty cash; and

    Job Competencies (Knowledge, Experience and Attributes / Skills).

    Academic Qualifications

  • Bachelor of Business Management, Law or related degree

  • Professional Qualifications / Membership to professional bodies

  • A Certificate for Personal Assistants/Executive Assistants

  • Proficiency in computer applications.

  • Previous relevant work experience required.

  • 7 years’ experience as an Executive Assistant with 4 years’ experience in handling Board matters.

    How to Apply

    For more information and job application details, see; KEBS Principal Office Administrator Jobs in Kenya

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