KEBS Principal Office Administrator Jobs in Kenya
KEBS Principal Office Administrator Jobs in Kenya
Job Purpose The job holder is responsible for providing secretarial and administrative support in order to ensure that services are provided in an effective and efficient manner and is also responsible for providing senior level secretarial and
clerical services for the Managing Director
Key Responsibilities / Duties / Tasks
Managerial / Supervisory Responsibilities
Organizes, planning and prioritizes work in MD’s (Managing Director) office
Maintains the Managing Directors diary and ensures he attends to it
Supervises staff working in the MD’s office to ensure smooth flow of activities
Sets targets for the office and cascades to the direct reports using the balanced scorecard
Evaluates staff performance on a monthly quarterly and annually using the BSC
Operational Responsibilities / Tasks
Processes information by compiling, categorizing and verifying information
Receives, sorts and disseminates correspondences, reports, returns, circulars, publications and all kinds of information on behalf of the MD.
Communicates with persons within the organization, customers, and members of the public, government and other external bodies who have business with KEBS.
Makes local and international travel arrangements for the MD.
Facilitates Board meetings by sending out notices and making travel arrangements.
Manages e-office
Maintaining the calendar plan for scheduling and fixing executive meetings
Maintains office petty cash.
Provides frontline customer services by receiving visitors and directing them accordingly.
Ensuring security of office records, documents and equipment;
Effective management of office protocol;
Guiding and supervising office administrative staff.
Communicate relevant information discussed in senior management to staff in the department and vice
versa.
Undertake any other duties of similar level and responsibility as may be directed from time to time.
Job Dimensions:
Financial Responsibility:
Maintains office petty
cash.
Responsibility for Physical Assets
Provide oversight for all physical assets provided by the institution
Decision Making:
Plan the work of subordinates.
Assign work to subordinates.
Monitor subordinates work performance.
Makes decisions using the operational standards.
Working Conditions:
Works predominantly within the office.
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic Qualifications
High school KCSE (C-); KCE Division II (Minimum)
Bachelor’s Degree in Secretarial Studies/Office Management or
Bachelor’s Degree in Business Management or other relevant and equivalent qualifications with Diploma in Secretarial Studies from a recognized institution.
Professional Qualifications / Membership to professional bodies
Proficiency in computer applications.
Fulfilled the requirements of Chapter Six of the Constitution.
Previous relevant work experience required.
Seven (7) years’ experience at least 3 years of which should have been in an executive office;
Need to know:
Analytical skills.
Computer packages proficiency.
Office management principles.
Administrative skills.
Report writing and minute writing skills
Logistics management.
Record Management Skills
Editorials skills
Supervisory Course lasting not less than 2 weeks;
Quality Management System Auditing skills;
Attributes:
Communication skills
Negotiation skills
Public relations skills
Time management.
Stress management
Confidentiality
Integrity
Sound work ethics
How to Apply
For more information and job application details, see; KEBS Principal Office Administrator Jobs in Kenya
Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.
Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to NGO Jobs in Africa.
