Kakenya’s Dream Finance & Administration Officer Employment in Kenya

Kakenya’s Dream Finance & Administration Officer Employment in Kenya

Reports To: Executive Director

Type of contract: One year renewable contract

Location: This position is based in Nairobi but it is expected that the individual in this position will travel to Enoosaen, approximately every other month for two-three days at a time, to meet and coordinate with the program staff.

Duties and Responsibilities

1) Financial administration

Responsible for financial record keeping and administration; ensure that all finances are properly administered and monitored in accordance with Kakenya’s Dream financial regulations and controls

Responsible for the day-to-day accounting functions and supporting the organization’s operations

Overseeing the maintenance of the QuickBooks accounting system by ensuring that accounting transactions are posted correctly and timely and that data is posted and backed up on a daily basis

Liaising with external auditors to ensure regular and annual audits are carried out smoothly

Preparing monthly financial reports for internal and external use on income, expenditure, and any variations from budgets

Preparing and management of budgets

Support of grant management

Provide financial support to the project team members i.e: Quarterly funds disbursements

Review all financial documentation including Payment Vouchers, Petty Cash Vouchers, Journal Vouchers, EFT Vouchers and Payroll Vouchers

Maintaining bank records, performing bank statements reconciliations and dealing with the bank on all financial matters

Ensuring compliance with all regulatory requirements as relating to existing laws

Processing of payments

Responsible for the management and administration of the payroll

Support statutory returns filing on monthly basis i.e: PAYE, NSSF, NHIF, HELB

Responsible for researching and helping put in place additional policies and procedures as needed (Reviewing & implementation of financial policies)

Resolve finance related queries

2) Ensuring coordination and adherence by local project accountant

Work closely and oversee the work

of the project accountant to ensure proper management, tracking, and alignment with Kakenya’s Dream policies and procedures.

Identify any deviations or errors and work with the project accountant and executive director to resolve in a timely manner

3) General administration and tasks

Carrying out, and helping develop where necessary, administrative systems such as records management, operating documents and procedures, etc.

Managing the administrative aspects of human resources for the organization, including updating and maintaining personnel files, tracking leave requests, recruiting new staff, and preparing contracts

Making in-country arrangements for US staff and visitors traveling to Kenya

Organizing team meetings, circulating agendas and taking/circulating minutes

Represent the finance department at the Board of Directors’ quarterly meetings

Performing general administrative duties; correspondence, procurement and maintenance of equipment

Required Qualifications

University degree in accounting, finance or related degree

Minimum CPA Part II qualification in accounting

At least three years’ experience managing the accounting operations for a nonprofit organization

Previous experience working with QuickBooks

Previous experience managing the entire auditing process

Advanced knowledge of Microsoft Excel

Desired Qualifications

Experience working for a nonprofit and/or an international organization that has multiple locations

Closing date: 26th November 2018

How to Apply:

If you meet the above qualifications send your letter of interest and CV to jobs@kakenyasdream.org by Monday 26th November 2018

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