J-PAL Human Resources & Administration Associate Jobs in Tanzania

J-PAL Human Resources & Administration Associate Jobs in Tanzania

Innovations for Poverty Action (IPA) is currently seeking applications from eligible applicants for the post of Human Resources Associate in Dar es Salaam, Tanzania.

The Human Resources Associate will report directly to the Country Director, and will consult closely with the HR team at IPA’s Headquarters in the United States.

IPA is a research and policy non-profit that discovers and promotes effective solutions to global poverty problems.

Responsibilities

The Human Resources Associate will liaise with and receive technical guidance and direction from the Global Human Resources Department to lead human resources management and administrative functions at IPA-TZ, in coordination with the Country Director by performing the following functions:

Human Resources:

Ensures legal compliance by monitoring and implementing applicable human resource statutory requirements; liaising with global and local legal counsel; conducting investigations; representing the organization at hearings

Maintain and follow proper on-boarding and off-boarding procedures for IPA-TZ staff and ensuring proper documentation is completed

Maintaining historical human resource records in a physical and cloud-based filing and retrieval system; keeping past and current records; ensuring HRIS system is maintained

Updating job requirements and job descriptions in collaboration with Global Human Resources for all positions to ensure that organization’s organogram promotes efficiency

Collaborate with Global Human Resource department to further development of recruitment processes, including skills assessment, and interviewing guidelines; leading screening and pre-selection of candidates; counseling managers on candidate selection; conducting and analyzing exit interviews

Maintaining IPA-Tanzania personnel competency frameworks; ensuring competency frameworks are implemented, recorded and actionable; developing training packages to support employees in developing core competencies for their role and promotion
Prepare employees for assignments by establishing, coordinating, and conducting orientation and training programs in coordination with the research department

Ensure planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; counseling employees and supervisors

Maintaining the local employee benefits programs and inform employees of benefits by assessing benefit needs and trends; recommending benefit programs or changes to the labor law to management; directing the processing of benefit claims, including ensuring that statutory returns (Pension, Workers Compensation Fund, HESLB) are

made in a timely fashion.

Maintain management guidelines by preparing, updating, and recommending human resource policies and procedures and ensure that policies are appropriately presented in staff training materials

Determine and recommend employee relations practices necessary to establish positive and collaborative work environment.

Other duties as assigned by the Country Director

Administration:

Ensure that third party contracts, cooperation agreements, and MOUs are properly prepared, reviewed, approved, filed and updated.

Supervising, assigning tasks to, and supporting the professional development of the Office Assistant

Securing permits required to conduct IPA-Tanzania studies and programs, including permits for IPA-TZ staff

Arrange logistics for business travel for IPA-Tanzania staff and partners, as relevant

Provide logistical and administrative support to project teams as and when required

Support the management of petty cash

Prepare Finance and Procurement requests for country office purchases and utility bills

Assist timely renewal of medical, accident, and property insurance policies as per the need and decision of Management.

Safety and security management (focal person, enforcing safety and security guidelines)

Handle office repairs and maintenance by seeking necessary approvals and coordinating with service providers

Other duties as assigned by the Country Director

Qualifications

Only open to Tanzanian citizens

Served in human resource management or in a comparable and relevant position for a minimum period of three (3) years

A minimum of an upper second Bachelor’s degree in Human Resource management or a relevant field and a diploma from the institute of human resource management

Advanced Microsoft Office competency to be assessed with a skills test

Demonstrated high degree of administrative, managerial and leadership capabilities

Ability to lead and develop strategic HR practices

Demonstrated ability to maintain the highly confidential nature of human resources work

Cross-cultural working exposure

Excellent written and verbal communication, influencing and interpersonal skills

Fluency in English

Application Instructions

Complete the J-PAL/IPA common application. After completing a brief registration, choose the Finance and Admin job category, then select “Human Resources & Administration Associate”. Applications require a statement of purpose (cover letter) and CV.

Given the volume of applications received, only shortlisted candidates will be contacted for an interview

J-PAL Human Resources & Administration Associate Jobs in Tanzania