Josmol Consult Office Secretary / PA Jobs in Nigeria

Josmol Consult Office Secretary / PA Jobs in Nigeria

Details

CEO requires a highly organized assistant with a strong degree level education and intelligence. The assistant will double as “Office Secretary” with main duties including:

Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

Communicates with the general staff on the CEO's behalf and coordinates logistics with high-level meetings both internally and externally.

Coordinates meetings and strategic activities.

Assisting with documents, plans, paperwork and decision making

Invoice administration

Writing of emails

Administration of company outreach

Payroll administration

Answering of main office phone and directing calls as appropriate

Dealing with and responding to general email enquiries received

In general, high level assisting of day to day duties.

You will work closely on a day to day basis with the CEO and in part the COO & CTO where necessary in the delivery of company objectives — these can range from administration, financial, marketing, sales and general emails / contact / phone calls.

Administrative Duties:

Scheduling

Maintaining stock and ordering supplies

Answering emails and sorting post

Answering phone calls and transferring them as necessary

Essential Skills & Requirements

Candidates should possess a degree qualification

Strong experience as a Personal Assistant (preferred)

Previous experience as a Personal Assistant to CEO or board directors

Highly organized

Ability to stay late occasionally

Self-sufficient

Excellent

communication skills

Able to multi-task

Discretion and trustworthiness

Flexibility and adaptability

Good oral and written communication skills

The ability to be proactive and take the initiative

Tact and diplomacy

A knowledge of standard software packages and the ability to learn company-specific software if required.

Ability to organize own workload and good time management skills

Ability to work well under pressure

Attention to detail is essential

Strong admin background & Experience of working within a similar role is a plus.

Experience:

Receptionist/Secretary: 2 years (Preferred)

How to Apply

Interested and qualified candidates should send their Applications to:

careers@josmolconsult.com clearly specifying the Role being applied for in the email subject.


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