John Snow Inc.Director, Finance & Operations Jobs in Zambia

John Snow Inc.Director, Finance & Operations Jobs in Zambia

Job Summary

  • The Director, Finance and Operations is a full-time position based in the Lusaka office.

  • S/he will be responsible for the day-to-day oversight of the program financial and administrative operations.

  • S/he works in close coordination with the Finance Director, HR Director, Operations Director, and lead Procurement staff and oversees all finance and administration staff including those in three Regional offices.

  • The Director of Finance and Operations reports to the Deputy Chief of Party, Finance and Operations.

    Primary Responsibilities and Duties:

    • Assist the Deputy Chief of Party, Finance and Operations and other key personnel with daily program management, contributing to program decision-making by providing input on the financial health and status of the program and ensuring coherence between program and financial units;

    • Assist Deputy Chief of Party, Finance and Operations to address contract-related issues, ensuring that contractor financial controls and systems comply with generally accepted accounting practices and meet USAID standards;

    • Ensure compliance with USAID procedures and regulations in the implementation of all program activities;

    • Ensure compliance with JSI policies and procedures especially the Operations Manual and Local Hire Employee Manual;

    Finance (20% of time)

    • Assist Deputy Chief of Party, Finance and Operations during PEPFAR annual reporting;

    • Supervise and approve program financial transactions, purchase orders, contracts, and petty cash for the Lusaka and regional offices in Northwest, Copperbelt and Central;

    • Conduct file audits for Lusaka & provincial offices. Primary audit areas include contracts, personnel, procurement, finance, and project inventory. Oversee actual audits (if any).

    • Ensure that the monthly close-out of financial accounts is completed correctly and on schedule by all finance staff;

    • Manage, monitor, and update program (workplan) budget and obligated funds; review and analyze variations and share with DCOP F&A and JSI/Boston;

    • Review the quarterly financial work plan monitoring tool and ensure that it correlates with the work plan activity tracking tool.

    Human Resources

    • Ensure the appropriate management of project staffing, recruitment, compensation and benefits, training and development, performance management, and labor relations;

    • Oversee consultant contracting and hiring;

    • Conduct periodic trainings for staff in coordination with the DCOP F&A to highlight key F&A/HR policies;

    • Supervise Finance Director, Operations Director, HR Director and Procurement Director;

    • Participate in Fraud Response Teams, as assigned;
    Procurement (50% of time)

    • Lead Procurement Staff to ensure that program procurement is completed according to the
    procurement plan

    • Approve purchase requests and purchase orders according to the threshold

    • Coordinate with Boston Office for any required USAID procurement approval

    • Review the procurement plan tracker on bi-weekly basis

    • Assign the procurement committees based on the SAFE procurement policy

    • Liaise between procurement team, technical team and headquarters team

    • Ensure the procurement plan is fully completed by the end of the year
    Operations (10% of time)

    • Oversee the management of project inventory to ensure items are tracked as per USAID and JSI guidelines;

    • Oversee and provide support to Operations Director in fleet management;

    • Travel periodically to provincial offices to conduct checks and provide support;

    • Coordinate with Compliance team during audit and review;

    • Carry out additional responsibilities as may be assigned.

    Desired Qualifications:

    • A Master’s degree or higher in accounting, finance, business management, or a related field is required;

    • At least 15 years of senior-level financial and administrative experience, with at least 3 years experience in the management of programs of the same complexity and size;

    • International working experience is an advantage

    • Demonstrate leadership skills with experience in senior financial management position preferably with an International NGO;

    • Demonstrated experience in management, supervision, and coordination of a team of senior finance, HR and operations professionals

    • Demonstrated successful experience in procurement management

    • Good working knowledge of local labour laws and policy interpretation

    • Ability to maintain confidentiality

    • Advanced skills in budgeting and financial reporting.

    • Excellent written and oral communication skills in English.

    • Superior attention to detail; organizational skills; planning skills; problem-solving skills; analytical skills and critical thinking skills

    • In-depth knowledge of USAID financial and procurement management rules and regulations, and reporting;

    • Knowledge of basic accounting packages (QuickBooks preferred); and

    • Advanced proficiency in Microsoft Word and Excel.

    • A Zambian national or holds official residency in Zambia

    How to Apply

  • To apply for this job email your details to


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