Jamii Sacco Assistant II Records Jobs in Kenya

Jamii Sacco Assistant II Records Jobs in Kenya

Job Purpose

  • Reporting to the Manager, Human Resource, the job holder ensures that records management is a discipline which utilizes an administrative system to direct and control the creation, version control, distribution, filing, retention, storage and disposal of records, in a way that is administratively and legally sound, whilst at the same time serving the operational needs of the SACCO and preserving an adequate historical record.

    Functions / Key Results Expected

  • To proactively develop and support a culture of high quality records management practice across the SACCO to deliver expected benefits.

  • To administer records management policies designed to facilitate effective and efficient handling of business records and other information.

  • To develop, implement and support systems and practices which facilitate compliance with the requirements of the Co-operative Societies Act and the SACCO Societies Act 2008, SACCO’s Disaster Recovery and Business Continuity Policy.

  • To oversee the development of infrastructure to support Sacco’s response to information legislation and to deliver best practice business benefits.

  • To manage the SACCO's response to information policy requests

  • To store, arrange, indexing and classifying records.

  • To open files for new members

  • To file and retrieve files on request

  • To manage mail and postage

  • To retrieve and archive closed files

  • To keep records in a safe and secure manner under lock and key

  • To update members register, share and nominees register

  • To facilitate the development of filing systems, and maintaining these to meet administrative, legal, and financial requirements.

  • To devise and ensure the
    implementation of retention and disposal schedules

  • To oversee the management of electronic and/or paper-based information

  • To advise on and implement new records management policies and classification systems

  • To advise staff in other Departments on the management of their records and information.

  • Any other duties as may be assigned by Line Manager.

    Impact of Results

  • Effective and efficient management of the SACCO’s records

    Qualifications & Requirements

  • Diploma in Archive & Records Management/Information Science/ Library Science

  • Minimum two (2) years’ work experience in Records Management

  • Computer literacy

  • Organizational abilities and time management skills

  • Good interpersonal skills and high level of integrity

  • Demonstrates team work and problem solving ability

  • Good communication skills; both written and verbal

    General Requirements

  • Planning & Organizing

  • Leadership

  • Commercial Awareness

  • Decisiveness

  • Interpersonal Sensitivity

  • Adaptability

    Other Requirements

  • Police clearance certificate (Certificate of Good Conduct)

  • Tax compliance certificate from the Kenya Revenue Authority (KRA).

  • Clearance certificate from the Ethics and Anti-Corruption Commission (EACC).

  • Clearance certificate from Credit Reference Bureau (CRB)

    How to Apply

  • For more information and job application details, see; Jamii Sacco Assistant II Records Jobs in Kenya

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