Jambojet Jobs in Kenya - Executive Assistant - Office Manager Vacancies
Jambojet Jobs in Kenya - Executive Assistant - Office Manager Vacancies
Job Title: Executive Assistant / Office Manager
Location:
Embakasi, Nairobi
Reports to:
Managing Director/ Chief Executive Officer (MD/CEO)
Role Purpose
To provide support to MD/CEO by providing executive level administrative support
Ensure the smooth running of the office, on a day-to-day basis
Key Account-abilities/Responsibilities
Executive Assistant
Manage the MD/CEO calendar (planning and scheduling meetings, conferences, teleconferences, and travel)
Prepare meeting’s agenda and provide background information; Read documents, carry out research, compile and analyze relevant information; and draft letters, documents, presentations and other communications from the Managing Director in the appointments schedule Draft, take dictation, type correspondence and reports
Coordinate document movement from the MD/CEO’s Office to relevant parties for appropriate action, follow up, and report on progress
Maintain effective filing and record management system for MD/CEO’s Office and ensure safety security and confidentiality
Attend to internal and external visitors to the MD/CEO’s Office
Manage executive communication including taking calls, responding to emails and taking messages for the MD/CEO’s action
Liaise with management, staff, board members, customers, government departments, and stake holders for effective and efficient communication and operations.
Document & follow up on work required by the management team including updates & progress reports to facilitate business decisions.
Office Manager
Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
Optimizing administrative procedures (i.e. intra workstation communication, office supplies, office furniture, inventory control, transport logistics)
Manage Office Kitchen and Cleaning Services, including supervision of staff in said areas
Carry out workplace registration and licensing
Knowledge, Skills, Experience
Bachelor’s degree in Business Administration
A minimum of two (2) years of related work experience
Ability to design on administrative and clerical procedures and systems such as managing files and records, designing forms, and other office procedures
Must demonstrate commitment to operational effectiveness
Should have ability to solve problems by applying relevant business knowledge
Ability to carry out independent research and initiate official documents, reports, and presentations an added advantage
Must have commendable skills in written and oral communication
Must be able to work under pressure
Must have knowledge in use of MS office packages including advanced word, PowerPoint and excel
Results driven: Positive, energetic self-starter with a high level of personal drive and resilience
Well organized and flexible worker
Please Note: Jambojet does not charge any fee at any stage of the recruitment process. Applicants are advised not to remit any funds to anyone purporting to facilitate employment in Jambojet.
How to Apply
If you meet the above requirements kindly forward applications to vacancies@jambojet.comfor consideration, by 4th March 2019.
Kindly site Ref. VAC04/02/19 as the email subject header.
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