Italian Agency for Development Cooperation Administrative Expert Jobs in Ethiopia

Italian Agency for Development Cooperation Administrative Expert Jobs in Ethiopia

Under close coordination and, in any case, under the supervision of the Manager of reference and/or the Head of Office, he/she may be called upon, in connection with one or more Cooperation Projects, to:

Oversee the overall administrative-accounting management of the assigned Cooperation Projects;

Prepare and process the administrative documentation necessary for the proper management of the Projects under his/her responsibility;

Assist in the preliminary investigation and drafting of agreements and contracts within the scope of the Projects of competence;

Prepare and draft the documents of payment related to the Projects of competence;

Handle the management of necessary documentation related to banking institutions;

Assist in the payment of tax and social security obligations;

Assist in the proper administration and management of the funds of the Projects of competence;

Ensure the correct and timely accountancy update of the Projects of competence, undertaking the necessary recordings on AICS softwares in a timely manner;

Prepare administrative-accounting, interim and final reports;

Assist, to the extent of competence, in the drafting of technical Project documents (plans, operations, variations, financing proposals, etc.);

Assist in the drafting of tender documents for the procurement of goods, works and services;

Check financial plans and verify statements, interim and final, prepared by the partners of the Projects;

Assist in the preparation of the budget, headquarters budget and any other accounting document required by AICS regulations;

Assist in the proper management of goods procured under the Projects of competence by providing assistance in the hand-over processes;

Conduct periodic visits to the areas of intervention to carry out monitoring activities and/or to acquire information and elements useful for carrying out the activities of competence;

Perform inspections, measurements, surveys and verifications also with reference to the execution of contracts for the supply of goods and services;

Provide assistance and ensure coordination with AICS Rome;

Participate in meetings, gatherings, other initiatives however related and/or inherent to the Projects of competence;

Perform any further activities demanded in relation to the qualification held as deemed necessary by the Manager or Head of Office.

Essential Requirements:

Being at least 18 years old;

Being medically fit for employment;

Full enjoyment of political and civil rights;

Not having reported, in the three-year period preceding the date of expiry of the present vacancy announcement, an insufficient performance assessment (“scarce” or “insufficient”) in the framework of employment contracts signed with AICS;

Not being subject to legal actions concerning the application of preventive measures, both in Italy and

abroad;

Not having been dismissed, dispensed, declared lapsed or fired from employment in a Public Administration, both in Italy and abroad;

Having a Master's Degree / Specialist Degree / Old Italian system degree or comparable foreign qualification relevant to the vacancy position or Master's Degree / Specialist / Old Italian system or comparable foreign qualification in another sector accompanied by at least 5 years of experience in the vacancy position. Alternatively, possession of a Bachelor’s degree / First level degree or comparable foreign qualification relevant to the vacancy position accompanied by at least 3 years of experience in the same position or Bachelor’s degree / First level degree or other comparable foreign qualification in another sector accompanied by at least 8 years of experience in the vacancy position of the selection notice;

Possession of proven experience of at least 5 years on administrative, financial and procurement tasks on Cooperation Development Programmes;

Proficiency level in written and spoken English (C1 Level - Common European Framework of Reference);

Proficiency level in written and spoken Italian (C2 Level - Common European Framework of Reference);

Knowledge and consistent effective use of IT office suite applications.

Preferential requirements:

To have gained at least 2 years' experience at foreign offices of the DGCS/MAECI and/or AICS in positions comparable to that envisaged in this Notice;

To have professional experience as administrator in a European Union funded programme

To have professional experience in Ethiopia;

To possess a knowledge of the Italian and English languages equivalent to a level of the Common European Framework higher than that provided for in the essential requirements referred to in the art. 2, point 2.1, letter i and j) and to possess of knowledge on IT skills related to the programme;

To have proven experience on International Procurement regulations, such as European Union PRAG.

To be in possession of post-graduate specialization Master’s Degree (i.e. II Level Master’s Degree) related to the vacancy position.

How to Apply

For more information and job application details, see; Italian Agency for Development Cooperation Administrative Expert Jobs in Ethiopia

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