ISS Grant & Procurement Officer Jobs in South Africa

ISS Grant & Procurement Officer Jobs in South Africa


  • The ISS is seeking a Grant and Procurement Officer to facilitate the procurement process, grant compliance, and financial reporting for the ISS’ Hanns Seidel Foundation (HSF) project grants.

  • The officer will have primary day-to-day responsibility for accounting, clerical tasks and financial reporting as well as procurement activities associated with HSF grants.

  • The officer will work closely with the ISS programmes that receive HSF funding, and the Communication department on certain aspects of procurement.

  • The Officer will maintain effective systems for monitoring expenditure, and ensure compliance to HSF regulations and reporting requirements so that expense claims are accurate.

  • The officer will require exceptional financial, organisational and problem-solving skills.

  • She or he will have experience working with service providers and suppliers, specifically in the procurement of services.

  • The officer will be a motivated team player who can work under pressure and proactively solve problems, with a ‘hands-on’ approach to the job.

  • The successful candidate will report to the Group Financial Officer in Pretoria.

    Overview of duties

  • Undertake all relevant tasks to ensure effective financial administration of the project by the ISS

  • Review and ensure implementation of ISS-HSF MOU’s and regulations

  • Implement effective systems for monitoring grant expenditure in accordance to grant requirements

  • Initiate and manage all procurement for
    HSF grants, including but not limited to develop and maintain a selection of relevant suppliers, source quotes from suppliers as required by HSF regulations, and maintain sound client relations with suppliers

  • Administer payment of suppliers and ensure proper record keeping of expenditure and retention of supporting documentation needed for monthly financial reporting and submission of claims to HSF

  • Assist the Group Financial Officer with year-end audit preparation

    Overview of requirements

  • Degree in Accounting

  • A minimum of three years’ experience in the administration or management of grants

  • Good understanding and working knowledge of project management

  • Good organisational skills and understanding of financial monitoring and administration systems

  • Experience with the entire procurement process and working with suppliers

  • Effective communication skills (verbal and written) and fluent in English, German will be advantageous

  • Proficiency in, and application of rules and regulations of the German Ministry of Economic Coorperation and Development

  • Computer literacy: Excel, Word, Internet, email

  • Knowledge and working experience of Acumatica accounting software will be advantageous

  • The contract will be for 2 years and may be renewed subject to programme requirements, funding and satisfactory performance. A competitive salary is offered.

    How to Apply

  • Email your application to Rekha Valabh at pretoriajobs@issafrica.org.

  • Applicants must provide a detailed CV, including at least three contactable referees.

  • Only short-listed candidates will be contacted.

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