IsraAID Head of Programs Jobs in South Sudan

IsraAID Head of Programs Jobs in South Sudan

Summary

The primary function of the Head of Programs is to support the Country Director in supervising the implementation of programs and provide technical oversight to all projects. As part of the senior leadership team, the Head of Programs also plays an active role in planning, designing, implementation, development and administration of the country program and strategy under the leadership of the Country Director.

The Head of Programs will oversee all mission's Programs combining management , oversight and development.

In line with IsraAID’s global strategy the Head of Programs will guide the development and implementation of sectoral programs in South Sudan. In this capacity they will supervise and support Technical Specialists in designing sound proposals, concrete implementation plans for each project, provide budget oversite and ensure donor reports are of excellent quality and prepared in a timely manner.

They will identify needs for specialized expertise and work under the supervision of the Country Director to fill those gaps. They will utilize and adapt existing program management tools under supervision of Country Director, in collaboration with the Programs department at HQ.

Responsibilities

Program Management

Reporting to the Country Director, proactively oversee all projects in country through all components of the project management cycle providing ongoing managerial support to Program managers

Ensure that all programs, projects and activities have clear and realistic objectives, identifiable direct/indirect beneficiaries, have a concrete, realistic and impact-oriented implementation plans

Ensure effective monitoring and evaluation processes and procedures are followed for each program for the effective and ethical implementation of programs

Ensure proper risk assessment and mitigation strategy is developed for each program, project and activity and constantly monitored

Effectively monitor budget implementation against programmatic targets, with support from HQ and Country Director

In collaboration with all relevant staff, oversee timely reporting for all programs according to internal IsraAID and donor requirements, ensuring strict compliance with donor contract requirements and reporting deadlines, and that the verification of submission shared with the Country Director and relevant HQ staff

Lead in organizing projects meetings, covering all aspects of project planning and implementation

Ensure that all programs, projects and activities are designed and implemented according to IsraAID’s and international programmatic protocols, guidelines and standards, and that program planning and implementation are conducted in accordance with core ethics of intervention;

Report to IsraAID South Sudan Country Director on a weekly basis on activities, achievements, challenges, recommendations for program improvement and program staff development

Staff management and Professional Technical Support to Staff

Maintain regular communication with Country Director, other Senior Management Team members and field staff

Manage and support programs team, directly supervise Technical Coordinators and ensure reporting lines are observed

Manage staffing for programs: design staffing plans for each program in coordination with Country Director, initiate relevant recruitments while ensuring adherence to approved budgets

In collaboration with HQ sector leads and specialised technical staff in South Sudan, support project managers to ensure quality of content development for each program

Provide on-going technical support, on-the-job training, and oversight to all program staff

Determine training needs for program staff and facilitate the participation of these staffs in necessary trainings in order to build capacity

Program Planning, Design and Strategy Execution

Ensure effective implementation of the yearly strategic planning for all programs (using existing protocols and guidelines, and updating them when necessary)

Under supervision of the Country Director lead the development of concept notes, project proposals, budgets, and communication materials to expand the program portfolio

Accompany IsraAID’s national partners in the design and implementation of quality realistic

programmatic intervention, taking into account the needs on the ground, IsraAID’s mandate and capacity of the partner, as well as donors’ requirements

Identify and collect best practices to contribute to program experience and design

Administrative and financial management:

Ensure all budgeting, administrative and procurement requirements, related to the programs are met in a timely and effective fashion

Provide managerial support to Project Managers to ensure the coordination of timely delivery of program supplies and expenses are within budget

Ensure finance and procurement procedures are operational, effectively used and followed in all programs

Constantly coordinate with finance department about budget planning, monitoring and reporting and monitor program spending versus program goals and timeframe

Work closely with finance department to support project managers in designing accurate financial projections in accordance with implementation plans, updating them when necessary

Coordination with external partners

Ensure that all program decisions are taken in coordination with partners, donors, relevant government structures and community

Ensure non-duplication of programs with other partners operating in same locations and in similar sectors of activity

Attend coordination meetings, other relevant meetings with authorities, donors and other stakeholders as required by the Country Director

Compliance & Ethics

Promote and encourage a culture of compliance and ethics in country

As applicable to the position, maintains a clear understanding donor compliance and ethics standards and adheres to those standards. Conduct work with the highest level of integrity. Communicate these values to staff and to partners and require them to adhere to these values;

Understanding of and commitment to the principles of non-discrimination, local ownership, sustainability, inclusiveness, local partnership, do-no-harm, and apolitical approach; codes of conduct against sexual exploitation and abuse; and against child exploitation and modern slavery;

Commitment to abide by IsraAID’s codes of conducts and ethical code - Commitment to humanitarian principles

Education Qualification and Experience

Higher education in international development, social sciences/economics, psychology, social work or other relevant fields. BA - a MUST, MA- preferred.

Minimum of 5 years’ experience of working in Global international development, humanitarian response, or with Global non-for-profit organizations, with proven experience implementing program in developing countries or emergency settings -a MUST

Experience as a Program Officer Handling Multi-sectoral programming with solid background in Protection at international level - a MUST.

Experience in managing projects funded by Global institutional donors, UN agencies.

Proven experience in at least one of the following sectors: Protection, Health, WASH, Education or Livelihoods. Priority will be given to candidates with Multi-sector experience

An excellent understanding and practical experience with Program design tools, MEAL, program management tools and ethics in programming

Experience in directly managing and supervising diverse, multinational and multi-cultural teams

Ability to motivate staff effectively

Experience in staff capacity building;

Able to consistently meet tight deadlines and work in stressful environment;

Ability to work independently, exercise sound judgment and make decisions independently following consultative processes;

Creativity and ability to work with limited resources

Proficiency in English, written and spoken- A MUST

How to Apply

For more information and job application details, see; IsraAID Head of Programs Jobs in South Sudan

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