Islamic Relief NGO Field Coordinator Jobs in Kenya

Islamic Relief NGO Field Coordinator Jobs in Kenya


Islamic Relief is an international NGO, established in 1984 in the UK, seeking to promote
sustainable Economic and social development by working with local communities through relief
and developmental activities. We aim to help the needy regardless of Race, Religion, Colour and
Gender.

Islamic Relief is currently running Programmes in several sectors that include Education, Water & Sanitation, Livelihoods Support and Child Welfare. IRK also implements seasonal Food Security Programmes including the Ramadan Food Distribution and Qurbani.

The following are key summary objectives for this role:

  • To support and coordinate planning and implementation of IRK’s strategic plans, including
    annual business plans.
  • To effectively lead and support the Planning and Management of Area Programme in terms of
    Programme design, planning, implementation, M&E and reporting.
  • To ensure and enforce Programme Compliance both internal procedures/guidelines (
    Financial, Logistics, Admin & HR, Security etc) and external ( with local authorities)
  • To provide leadership in staff management and support at the field level for effective
    performance
  • To ensure excellent and objective representation at the field level-to the local authorities,
    donors, partners, forums and community level.

    Key Responsibilities:

    Program Strategy (10%)

  • As a member of the Country Program’s Senior Management Team (SMT), help to shape the
    overall strategy for the Programme as articulated in the Country Business Plan and strategic
    plan.
  • Ensuring the implementation in the field of the part of the country strategy for which he/she is
    responsible in collaboration with the CD, PM and the Program Coordinators/project Managers.
  • Ensure IRK’s mission, values, and the Programme objectives are communicated amongst
    project staff and facilitate input from project staff in the strategic planning process.
  • Assist the Programme Manager, Country Director and HR Manager in defining required team
    composition and organisational structure for the project team in accordance with the IRK staff
    grading structure and funding.

    Programme Development & Resource Mobilization (25%)

  • Provide leadership in Programme need assessments, Contextual analysis and gaps Analysis
  • Lead the development of new projects in collaboration with Business Development Manager,
    programme coordinators and project managers.
  • Support the field Programme unit to conduct local donor scoping exercises and develop
    programme-led fundraising strategies
  • Provide leadership in identifying and facilitating opportunities for relationship building with key local donors and partners.
  • Help to build the turnover of field office to the set annual target , as per the field ABP

    Programme Implementation (30%)

  • Coordinate and control the implementation of planned projects and programmes – in line with
    the programme/projects implementation guidelines
  • Manage the support services activities at field level, in collaboration with the support
    department managers
  • Has overall financial oversight and monitors the Project budgets in consultation with the
    Project Managers/coordinators/officer and finance staff at the Field Office.
  • Provide monthly, interim and final project reports on projects within the area for submission to
    donors in accordance with the reporting schedule and the required reporting formats.
  • Facilitate monitoring of the projects with project staff, to review project progress, review
    beneficiary feedback, identify corrective actions required, and capture learning.
  • Promote and encourage an openness to welcoming feedback from beneficiaries and
    communities, and learning from staff
  • Responsible for managing project budgets, in conjunction with the area finance team,
    administration and logistics staff, ensuring project budgets are phased, a procurement plan is
    drawn up, and assisting project staff in managing specific project budget lines, monitoring
    expenditure to budget and identify any corrective actions required.
  • Participate in project monitoring and evaluation to assess project impact and effective use of
    resources.

    Programme Compliance and Safety (15%)

  • Responsible for security management for the project team in the designated area, including
    writing and updating the location-specific Security Plan with support from country focal person,
    ensuring staff are fully briefed and trained on the agreed security measures appropriate to the
    area, staff understand individual and collective responsibilities for safety and security and
    ensuring incidents are reported, critical learning is recorded and corrective actions taken.
  • Responsible for health and safety for the project team in the designated area, ensuring policy/
    area guidelines is understood by staff, and any accidents/incidents are recorded appropriately.
  • Responsible for the induction of project staff posted to the area, with the support of the HR
    office, ensuring their familiarity with IR mission, values, Quality Standards, policies and
    Programme objectives and their individual responsibilities in upholding these standards and
    policies.
  • In conjunction with the HR Coordinator and HR staff, ensure local recruitment is consistent
    with IRK HR recruitment policies, the legal context and local practice
  • In conjunction with the HR Coordinator and HR staff, ensure HR policies and procedures are
    understood by the project team and implemented.
  • In conjunction with the Finance Manager and finance staff, ensure financial management is in
    accordance with IRK financial policies and guidelines.
  • In conjunction with the Logistics Manager and logistics staff, ensure logistics systems
    (procurement, transport, storage, communications, buildings management, asset
    management etc) are in accordance with IRK Procurement/ logistics systems and policies.
  • Ensure project completion, filing and archiving procedures are implemented.

    Team Management (10%)

  • Provide leadership to the project teams, ensuring clarity over project plans and priorities,
    encouraging effective team work and inclusiveness, and building a team spirit through regular
    meetings and team events.
  • Provide management support to the Programme/project management team, in their
    management of others, and the implementation of work plans and budgets.
  • Oversee the administrative functions for the Programme/project team, line managing
    administrative staff in the area of operation.
  • Ensure IRK’s staff performance management system is effectively implemented across the
    Programme teams, with objective setting, probationary reviews, regular catch ups, 6-monthly
    performance & Annual appraisals and exit interviews, carried out for all staff.
  • Support the implementation of IRK’s staff development policy, including personal development
    planning, across the project teams in a way that is consistent and transparent.
  • Conduct disciplinary and grievance procedures, as required, in conjunction with the HR
    Coordinator.

    Person SPecifications

  • Required qualifications, competences and experience
  • At least an Advanced University degree or equivalent in an area that is related to the IRK’s
    Programme objectives, with a focus on a relevant field
  • Proven track record of leadership, with at least 5 years progressive senior management
    experience in INGO
  • Demonstrated field leadership in strategic program and project development, implementation,
    and evaluation;
  • Inspiring leadership with excellent communication and interpersonal skills;
  • Excellent diplomatic skills and ability to create positive relations with senior government
    officials, international organizations, NGOs to enhance IRK’s programmes;
  • Experience of Managing donor funded projects and programmes- EU, EC, USAID, SIDA,
    DFID and the UN as well as other institutional donors.
  • Experience with Programme Design, Planning, Implementation, Monitoring and Evaluation
    and Reporting as per donor requirements.
  • Experience with financial management and compliance with donor requirements.

    Skills and Competence:

  • Strong management and supervisory skills and experience.
  • Demonstrated leadership ability in strategizing and coalition building.
  • Strong analytical (both Socio-Economic, and organizational) skills with good attention to detail.
  • Ability to provide coaching, mentoring and leadership to team members.
  • Programmatic expertise on the following themes: humanitarian interventions, DRR, gender
    issues, conflict, sustainable livelihoods etc
  • Strong computer skills (MS Word, MS Excel, MS Access, MS Power Point, MS Project,
    SPSS).
  • Commitment to and understanding of IR’s values


    How to apply

  • Please send us your cover letter and detailed CV, including your qualifications, experience,
    names and addresses of three referees, a working e-mail address and daytime telephone contacts.
  • The forwarding e-mail and cover letter must clearly indicate the position title on the subject line.
  • Send your application to Recruitment.Irk@islamic-relief.or.ke by Friday 21st September, 2018.
  • Please note that this is an urgent recruitment shortlisting will be done on a rolling basis

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