Islamic Relief International NGO Procurement Assistant and Office Assistant Jobs in Kenya
Islamic Relief International NGO Procurement Assistant and Office Assistant Jobs in KenyaJob Description
Islamic Relief is an international NGO, established in 1984 in the UK, seeking to promote sustainable Economic and social development by working with local communities through relief and developmental activities.
We aim to help the needy regardless of Race, Religion, Colour and Gender. Islamic Relief is currently running Programmes in several sectors that include Education, Water & Sanitation, Resilient Livelihoods, Micro Finance (Sharia), Peace Building & Youth Empowerment.
We current have our programme in Garissa, Tana River, Kilifi, Kajiado, Wajir, Marsabit and Mandera Counties.
Established in 1984 in the UK, Islamic Relief is an international NGO seeking to promote sustainable economic and social development by working with local communities through relief and development activities.
We aim to help the needy regardless of race, religion or gender.
Through working in chronic food deficit areas and in the most disadvantaged areas, IRK has ensured that its programmes target those who are most vulnerable in the most disadvantaged areas.
These programmes include Health and nutrition, Water and Sanitation, livelihoods, Child-welfare and other special programmes (Qurbani and Ramadhan).To assist the field Office in project input acquisition, receipt, dispatch and filing of documents in compliance to IR Procurement Guidelines.
Reporting to the Procurement Supervisor technically and Field Coordinator administratively, the Procurement Assistant will work under the guidance of the Procurement Supervisor and is responsible for sending of RFQs, receipt, opening and award of bids, photocopying, printing of PRs/POs, photocopying and submission of payment documents to finance.
The procurement Assistant is the lead procurement person and member of the Field Office Procurement Committee.
Under the supervision of the Procurement officer the procurement supervisor performs the following tasks among others:Approval of PRs at Field Office
Prepare RFQ and send out same to potential vendors
Issuing bids and ensuring bid issuance forms are signed
Receiving of bids and ensuring the bid receipt forms are signed
Opening and award of bids with the PC at the field level
Prepare bid evaluation and analysis
Open a file for a procurement
Maintains data on RFQs issued and received
Assist in Preparing bid analysis and bid minutes
Receives supplies at FO issue a GRN
Coordinate dispatch of documents to CO
Issue waybills for items being dispatched to the CO
Prepare and submit (weekly or monthly) reports on PRs raised, RFQs sent out, invoices received and items received/dispatched
Prepare payment requests
Photocopy procurement documents
Submit complete trail of procurement documents to finance for payment using the payment register
Support the PS in any other duty allocated
Vehicle maintenance & allocation
Prepare log sheets and fuel vouchers
Maintain weekly/monthly vehicle maintenance reports
Support in HR & Admin duties
Coordination of IT and Security
Bachelor’s degree in Procurement / supplies management
Demonstrated experience in Procurement management
Diploma in Business Administration/Supplies Management
At least 2 years’ experience in SCM in an NGO set-up
Effective IT Skills (Word & Excel).
Communication, tact and negotiation skills.
Flexible and patient.
Conceptual understanding of participatory approach
Fluent in Written and spoken English.
How to Apply
Interested and qualified candidates should apply online by 13th June 2019
For more information and job application details, see; Islamic Relief International NGO Procurement Assistant and Office Assistant Jobs in Kenya
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