Islamic Relief International NGO Procurement Assistant and Office Assistant Jobs in Kenya

Islamic Relief International NGO Procurement Assistant and Office Assistant Jobs in Kenya

Job Description

Islamic Relief is an international NGO, established in 1984 in the UK, seeking to promote sustainable Economic and social development by working with local communities through relief and developmental activities.

We aim to help the needy regardless of Race, Religion, Colour and Gender. Islamic Relief is currently running Programmes in several sectors that include Education, Water & Sanitation, Resilient Livelihoods, Micro Finance (Sharia), Peace Building & Youth Empowerment.

We current have our programme in Garissa, Tana River, Kilifi, Kajiado, Wajir, Marsabit and Mandera Counties.

Islamic Relief

Established in 1984 in the UK, Islamic Relief is an international NGO seeking to promote sustainable economic and social development by working with local communities through relief and development activities.

We aim to help the needy regardless of race, religion or gender.

Through working in chronic food deficit areas and in the most disadvantaged areas, IRK has ensured that its programmes target those who are most vulnerable in the most disadvantaged areas.

These programmes include Health and nutrition, Water and Sanitation, livelihoods, Child-welfare and other special programmes (Qurbani and Ramadhan).

Key Objective:

  • To assist the field Office in project input acquisition, receipt, dispatch and filing of documents in compliance to IR Procurement Guidelines.

    Job Summary:

    Reporting to the Procurement Supervisor technically and Field Coordinator administratively, the Procurement Assistant will work under the guidance of the Procurement Supervisor and is responsible for sending of RFQs, receipt, opening and award of bids, photocopying, printing of PRs/POs, photocopying and submission of payment documents to finance.

    The procurement Assistant is the lead procurement person and member of the Field Office Procurement Committee.

    Job Description

    Under the supervision of the Procurement officer the procurement supervisor performs the following tasks among others:

  • Approval of PRs at Field Office
  • Prepare RFQ and send out same to potential vendors
  • Issuing bids and ensuring bid issuance
    forms are signed
  • Receiving of bids and ensuring the bid receipt forms are signed
  • Opening and award of bids with the PC at the field level
  • Prepare bid evaluation and analysis
  • Open a file for a procurement
  • Maintains data on RFQs issued and received
  • Assist in Preparing bid analysis and bid minutes
  • Issue POs/Contracts
  • Receives supplies at FO issue a GRN
  • Coordinate dispatch of documents to CO
  • Issue waybills for items being dispatched to the CO
  • Prepare and submit (weekly or monthly) reports on PRs raised, RFQs sent out, invoices received and items received/dispatched
  • Prepare payment requests
  • Photocopy procurement documents
  • Submit complete trail of procurement documents to finance for payment using the payment register
  • Support the PS in any other duty allocated
  • Vehicle maintenance & allocation
  • Prepare log sheets and fuel vouchers
  • Maintain weekly/monthly vehicle maintenance reports
  • Support in HR & Admin duties
  • Coordination of IT and Security

    Qualifications:
  • Bachelor’s degree in Procurement / supplies management
  • Demonstrated experience in Procurement management
  • CIPS

    Person Specification
  • Diploma in Business Administration/Supplies Management
  • At least 2 years’ experience in SCM in an NGO set-up
  • Effective IT Skills (Word & Excel).
  • Communication, tact and negotiation skills.
  • Problem solving.
  • Flexible and patient.
  • Conceptual understanding of participatory approach
  • Fluent in Written and spoken English.

    How to Apply
  • Interested and qualified candidates should apply online by 13th June 2019
  • For more information and job application details, see; Islamic Relief International NGO Procurement Assistant and Office Assistant Jobs in Kenya

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