IRC - Warehouse Officer – Bidibidi Jobs in Uganda

IRC - Warehouse Officer – Bidibidi Jobs in Uganda


Scope of work:

  • IRC has two pharmaceutical and one no-pharmaceutical warehouse to support program operations in Yumbe.

  • The Warehouse Officer is a vital part of the supply chain process and team.

  • He/She oversees the efficient receipt, storage, and dispatch of a wide range of goods including food, clothing, healthcare products, manufactured Goods, household items to support projects and programs.

  • The Officer supervises warehouse staff, processes, and systems to ensure high level of productivity and accountability.

  • The Warehouse Officer must ensure total compliance to policies and procedures of IRC and various Donors.

    Duties and Responsibilities:

    Warehouse security.

  • Ensure that all doors are doubly locked, windows have security steel grills, attractive and valuable items are well secured, security Guards and lights are always operational, control access into the warehouse.

    Safety and First Aid

  • Report all warehouse incidences, ensure materials are properly handled, First Aid kits are fully stocked, monitor functionality, and serve schedule of fire extinguishers, ensure staff use personal protective equipment in the warehouse.

    Organization and storage

  • Ensure items are raised off the ground, safely stack materials in warehouse, proper access to materials, easy location of materials when needed for picking and stock taking, shelve and organize materials according to IRC standards and best practices.

    Storage Conditions

  • Store heavy or liquid items on bottom Shelves and light items on top Shelves, heat sensitive items must be stored away from windows, cold chain items sored in refrigerators or freezers to maintain required temperature, monitor temperatures and expirations for medical items, store valuable items securely and away from entrances, maintain very clean warehouse environment both inside and outside.

    FiFo/FeFo

  • Comply with policy of First in First Out (FIFO) and First Expiry First Out (FEFO) and minimize the level of expiries in the medical warehouse.

    Documentation and Record keeping

  • Maintain an updated and complete warehouse records, Quantities received, stored and dispatched must match with records, Bin cards and stock cards are fully completed and updated, materials are in good condition and correctly stored, maintain a good record of item deliveries and issues.

    Inventory
    reporting


  • Prepare accurate and timely weekly and monthly reports, maintain an updated Pharma Inventory Tool (PIT), Purchased inventory and Commodities in Kind (CIK) reports. With help of Supervisor, take lead in organizing 20% bimonthly and end of year complete stock counts and prepare the corresponding reports.

    Data management/Filing

  • Maintain clear record of warehouse register, warehouse inspection reports, spot checks reports, discrepancy reports, disposal documentation/reports, delivery reports, waybills, store releases, stock cards, etc.

    Training and compliance

  • Ensure total compliance to warehouse policies and standard operating procedures (SOPs), Understand the SOPs and train staff in warehouse systems, comply with IRC and Donor policies in management of warehouse inventory.

    Discrepancy control

  • Ensure that correct items are always counted, and right entries made, check documents for mathematical errors, store all items in the warehouse, address and report all cases of discrepancies

    Other Assignments

  • Work closely with Supervisor, supply chain team to complete any other assignments given.

    Qualifications

  • At least Bachelor’s degree in procurement and supply chain, procurement and logistics, transport and logistics or an equivalent.

  • Minimum five years’ experience in supply chain, logistics with three years’ experience in warehouse management systems.

  • Experience in medical warehouse systems is an added advantage.

  • Membership of professional bodies such as CILT, CIPS, UPPA is an advantage.

  • Very good leadership and team skills.

  • Be able to work in a humanitarian environment, hardworking, and very flexible.

  • Good communication and supply chain training skills.

  • Very good field experience with any INGO having massive operations in Uganda

  • Can work under pressure with minimum supervision.

  • Result-oriented.

    How to Apply

  • For more information and job application details, see; IRC - Warehouse Officer – Bidibidi Jobs in Uganda




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