IRC Travel Assistant - Maternity Cover Jobs in Nigeria
IRC Travel Assistant - Maternity Cover Jobs in Nigeria
Scope of Work: The Travel Assistant, under the supervision of the Senior Admin Officer, is responsible for all aspects of travel administration and supports IRC staff and visitors on travel services / bookings, visa and other related duties.
Major Responsibilities
Bookings:
Responsible for booking of both local and international commercial flights for IRC staff and visitor through IRC registered travel agents.
A focal person for UNHAS flight and cargo bookings.
As part of UNHAS flight booking requirement, prepare introduction letters for IRC visitors and IRC staff without ID cards.
Booking of hotel accommodation for IRC staff and visitors in Abuja.
Liaising with the travel agents in booking of accommodation outside Nigeria for staff going for conferences.
To update travelers on any change regarding Airline travel policy during ticket booking
Visa:
Assist the Snr. Admin Officer in processing visa application for IRC staff.
Support staff in getting visa application information.
Sending of Pre-Arrival information /Accommodation (Covid-19) isolation policy to new hires and visitors.
Sending of Covid-19 and Travel Protocols to all expats returning from leave and new hires
Payment and Reconciliation:
Processing payments of both local and international flight tickets issued by travel agents.
Liaise with the Administrative Assistant in reconciling of the Hotel payments
Reconciliation of payments made with both travel agents and Finance.
Reconciliation of UNHAS prepayment account and processing of replenishment after reaching spending / booking limit
Movement Plan:
Compile movement plan on daily basis (to cover weekends and holidays) and share with Supply Chain Focal Person by COB.
Tracking and Reporting:
To update trackers for all commercial flight bookings, and UNHAS bookings and Store same on Box.
Using reporting journal, send monthly report on UNHAS bookings to Finance.
Send monthly report on flight and accommodation payments
to the Snr. Admin Officer.
Other Duties:
Any other duty as may be assigned by Supervisor.
Other Internal and / or external contacts.
Internal: IRC Staff and Visitors
External: UNHAS, Hotels, Embassies and Travel Agents
Qualifications
Education and Work Experience:
Bachelor Degree in a relevant field.
Administrative & Logistics / Supply Chain qualifications highly desirable.
Demonstrated Skills and Competencies:
Prior experience of travel services & bookings, domestic and international flights desirable
Computer literacy to enable updating of computerized databases and tracking sheets
Good organizational skills and ability to manage multiple tasks and competing workloads
Knowledge of IRC systems and processes an advantage
Ability to adapt to changing work system and processes
Ability to work under pressure with minimum supervision
Ability to work as part of a team and provide superior customer services
How to Apply
For more information and job application details, see; IRC Travel Assistant - Maternity Cover Jobs in Nigeria
Find Latest Jobs in Nigeria Today - Recruitment in Nigeria Job - Nigerian Jobs - in Nigeria - Job Vacancies in Nigeria
Search our career portal & find the latest Nigerian job positions, career opportunities & jobs in Nigeria.
Jobs in Nigeria - banking jobs in Nigeria, IT jobs in Nigeria, accounting jobs in Nigeria, NGO jobsin Nigeria, business administration in Nigeria, ICT jobs in Nigeria, UN jobs in Nigeria, procurement jobs in Nigeria, education jobs in Nigeria, hospital jobs in Nigeria, human resources jobs in Nigeria, engineering jobs in Nigeria, teaching jobs in Nigeria, and other careers in Nigeria.
Oil and Gas job vacancies in Nigeria, MTN jobs in Nigeria, job vacancies in Nigeria for fresh graduates.
Federal government jobs in Nigeria, job vacancies in Nigeria Federal Civil Service.
Find your dream job from 1000s of vacancies in Nigeria posted and updated daily - click here!
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to NGO Jobs in Africa.
