IRC - NGO HR/Admin Officer Jobs in Ethiopia

IRC - NGO HR/Admin Officer Jobs in Ethiopia


Summary of Duties and Responsibilities:

  • Under the supervision of HR/Admin Manager, the HR Admin Officer provides general administrative, and human resources management including communication supports for the field office.

  • The position is a senior level management support with key responsibility on human resources management and administrative activities.

  • The position holder is also expected to have versed representation skills and consistent communication with IRC staffs, partners and other clients of organization.

  • He/ She will be responsible for the supervision and support of local recruitment processes, travel arrangement, filling & documentation systems, workshop/meetings organization and maintaining updated staff tracking.

  • The position reports to field office based HR/Admin Manager and technically to HR/ Admin unit in Addis.

    Detailed Responsibilities and Tasks-

    Human Resource Management

  • Maintain a thorough knowledge of personnel policies and respond to questions for staff.

  • Ensures that Employee Data is kept confidential and reports are handled securely in accordance with HR policy.

  • Maintains up-to-date tracking of staff database and report to Addis on a monthly basis.

  • Assists the HR/Admin manager to organize a workforce planning session with sector heads annually and facilitate the implementation of the strategic recruiting throughout the recruitment and selection process.

  • Post vacancy announcements both internally and externally as required.Identify additional posting places locally.

  • Organize interview panel and assist in selection of staff recruitment at field level.Maintain interview notes and interview tracking sheet for each position interviewed.

  • Checks references for selected applicants.

  • Prepares Employment Contract for local hires (national and incentive) employees and make sure that any new staff has signed all the mandatory reporting policies.

  • Completes all personnel forms required and opens files with all the necessary documents for newly-employed staff.Send copies of all personnel documents to Addis HR focal person.

  • Organize orientation for staff and make sure on boarding is given on time. Maintain records of orientations provided for each staff.

  • Maintains up-to-date evaluation tracking of all staff (national and incentive). Follow up the timely evaluation of staff with supervisors and Field Coordinator.

  • Maintain records of trainings conducted at field level including trainings conducted for incentive staff and shares with the

  • Field Manager, in close coordination with
    the field staffs.

  • Participates on the review of orientation manual/book

  • Provides trainings on performance management and assist employees in setting performance objectives

  • Follows up of individual staff performance issues and advice supervisors to take the required measures- report to Field

  • Manager and HR/Admin Coordinator for follow up.

  • Advice supervisors in disciplinary regulations and policies, assist in drafting warning letters.

  • Coach and guide the HR/Admin Assistant on daily activities and follow on the progress

    Administrative Work

  • Make sure personnel files are updated and maintained according to the personnel file check list

  • Maintains up-to-date records of all kinds of leave for the National Staff. Maintain tracking all kinds of leave and report on a monthly basis.

  • Prepares monthly payroll and OT summary sheet and submit to Finance for review.Send field level approved payroll and OT summary sheet to Addis.

  • Follow up on the HR/Admin Assistant for collection of time and effort sheet reporting in the field and send to Addis according to the schedule.

  • Ensures the submission of medical expense claims of National Staff to the IRC Addis and follows up on the collection of timely refunds.

  • Prepares severance payment for terminated staff and send to Addis for review

  • Prepares back payments and payroll adjustments at the beginning of the month and sends to Addis for review.

  • Ensures that the IRC contact sheet is being updated quarterly and submitted to Addis.

  • Provide HR and administrative support on regular basis to the field staffs

  • Performs any additional tasks as designated by his/her supervisors.

    Key Working Relationships

  • Internal: Field Coordinator, Program, Logistics and Finance Departments and all IRC field staff.

  • External:Relevant Government, Non-Government organizations and partners.

    Qualifications

  • Post graduate or first degree in Human Resource Management, Management, or Public Administration

  • Two and Three years proven work experience respectively,

  • NGO experience is a plus,

  • Supervisory/basic managerial skills.

  • Computer literate especially word and excel.

  • Fluent spoken and written English.

  • Good communication and interpersonal skill is a must.

  • Knowledge of how to use Web based HRM/ Workday and different applications.

  • Female applicants are highly encouraged and motivated to apply!

    How to Apply

  • For more information and job application details, see; IRC - NGO HR/Admin Officer Jobs in Ethiopia

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