IRC Human Resource Assistant Jobs in Kenya

IRC Human Resource Assistant Jobs in Kenya

Job Description

The HR Assistant is responsible for supporting the field HR Office in HR administrative tasks to ensure smooth running of the office.

Key Tasks:

Talent Acquisition:

Support the assigned recruiter for the field office with all field office recruitment by: -

Vacancy posting in internal and external media as appropriate.

Contacting candidates for interview

Providing the panel with interview packs

Contacting referees post interview to support appointment.

Sending unsuccessful candidates, regret letters

Maintain updated recruitment files for each position recruited.

Talent Management:

Ensure that all staff requirements prior to arrival are available.

Ensure all new staff are appropriately enrolled onto the payroll &Employee benefits schemes with the appropriate documentation.

Maintain staff files with all the requisite documentation.

Monitor induction process, ensuring that performance objectives are set and, and that post probation evaluation reviews are submitted on timely basis.

Contract Management:

Monitor expiry of staff contracts and advise the HR Officer on a timely basis.

Assist in preparing of contracts/LOU’s (Letters of Understanding) for Dadaab Incentive staff i.e. new staff/renewal.

Services and Administration:

Maintain a thorough knowledge of IRC personnel policies and assist the Human Resource department in ensuring employee adherence.

Maintain up to date records (forms, approvals, requisitions) for all field staff in relation to
Personnel files, Recruitment, Leave, Training, Performance Management, Benefits, Payroll, Exit
Close and archive personnel files on timely basis

Preparation of mailbag

Ensure timely submission of monthly timesheets.

Support localized incentive/refugee recruitments.

Preparation

Incentive/refugee staff Payroll before review by the HR Officer.

Maintaining stationery supplies for HR Office.

HRIS:

Support the maintenance of all talent acquisition and management processes on Workday HRIS management system.

Reporting:

Provide weekly/monthly reports to the HR Officer on the status of Personnel files, Leave, Training, Performance Management, Benefits, Payroll.

Staff training and Development:

Facilitate all requests for staff training as approved in Annual L&D Plan and maintain database of trainings attended.

Separation Process:

Coordinate the exit process and ensure finalization of all procedures within one month.

Ensure timely deletion of staff from insurance benefits.

Qualifications

At least 2 years’ experience working in a busy HR department.

Degree / Diploma in Human Resource, Business Administration, Business Management, or related Field.

Strong interpersonal skills, high degree of flexibility and a team player

Excellent writing and organizational skills

Experience working in a multi- cultural society.

Conversant with word processing, spreadsheet, and email computer applications.

How to Apply

For more information and job application details, see; IRC Human Resource Assistant Jobs in Kenya

Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.

Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.

Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!