IRC Field Coordinator Jobs in Uganda
IRC Field Coordinator Jobs in Uganda
The Field Coordinator for Kyaka II Refugee Settlement leads IRC’s response in Kyegegwa district and is responsible for supporting and coordinating timely and high-quality program implementation, with a specific focus in ensuring effective functionality of all the support functions of the program.
The Field Coordinator supports the operational teams in the field site, ensuring that the Deputy Director of Operations is kept abreast of issues regarding adherence to agreed work plans and reporting schedules as well as full compliance to IRC’s policies in the areas of Finance, HR, Supply Chain, Security and ICT.
The Field Coordinator will ensure that IRC Kyaka II is effectively represented in all coordination events, as well as oversee day to day management of Staff Safety and Security during all phases of field operations.
The Field Coordinator ensures that operational strategies are implemented in the field site. The Field Coordinator reports directly to the Deputy Director of Operations.
Responsibilities
Strategic Planning
Initiate and develop an Annual strategic plan for the Field Location (Kyaka II)
Develop Kyaka II focused operational plan to support the program activities and scale up programming
Field Management
Coordinate the day-to-day implementation of all constructions in the field site, by providing constructive support to the Supply Chain, to maintain quality and adherence to OPM and district standards
In close collaboration with the Finance Officer for Kyaka II and the Finance Controller in Kampala, review the operations master budget, to include key operational activities and assets within donor requirements
Review the development of budgets for program proposals in conjunction with the grants and finance departments
Review appropriate M&E activities are carried out regularly by operations staff in all sectors (data collection & analysis, monitoring of progress against established work plans and BoQs), maintaining quality
In close collaboration with the Country M&E Manager, initiate the process of identifying gaps in M & E systems and make recommendations for improvements
Monitor that all project activities are consistent with established best practices and IRC’s Program Framework principles
Monitor all staff in the field site to know and understand IRCs Global and in-country HR Policies and the IRC Way Standards for Professional Conduct
Initiate, document and address breaches of policy and disciplinary issues in coordination with the HR Coordinator, in a professional manner and in line with the letter and spirit of the relevant policy
Supervise all operations staff at the field sites in performing their duties efficiently and in a timely manner
Monitor the achievement of staff Performance Management agreements
Program Administration and Support
Oversee day-to-day implementation of all programs in the field site, providing constructive supervision to the program managers to implement, monitor, and evaluate work plans as agreed with the Deputy Director of Programs and Technical Coordinators
Oversee spending and targets set in project tools, including work plans, spending plans, and procurement plans, ensuring collaboration and coordination with Supply Chain, Human Resources and IT departments
Chair the monthly Budget versus Actuals (BvA) meetings at field level with the field Finance Lead, and in collaboration with sector Technical Coordinators to address any over/under expenditure issues through jointly developed corrective plans
Support integration across programs, facilitating regular coordination
meetings and promoting active collaboration across sectors
Work closely with program managers to implement IRC’s client responsiveness initiative. Act as the focal person at field site for managing IRC’s client feedback register
Actively participate in grant and Exemplar meetings for South Western Uganda, sharing support needs with the operations and program teams in Kampala
In close collaboration with Technical Coordinators, support the field-based team in proposal development efforts, including assessments, program design, and budgeting. Providing review for both Program and Operations inputs. Ensure key support needs for the field site are budgeted in new proposals, and contribute to and review budgets to ensure that they are reasonable and sufficient to cover operational needs of the field office.
Safety and Security Management
Monitor all staff in the field sites to know and understand IRC‘s security regulations
Document and address breaches of policy and disciplinary issues in coordination with the HR Coordinator and DDO
Monitor the security situation, attend security meetings and inform the DDO and SMT where appropriate, of developments through submission of accurate weekly and –where needed- ad-hoc security and incident reports
Participate in the review and update of the country Security Management Plan
Assist the DDO in developing field specific Contingency Plans, Medevac, Evacuation Plans and SOPs.
Representation and Coordination
Represent the IRC with local government authorities (administrative, sectoral and security officials), non-state actors, beneficiaries, communities, UN agencies, NGOs, and donors at the field site level. Engage and or delegate to program staff for sector representation as appropriate
Upon request by the Senior Management Team, organize and facilitate field visits for stakeholders interested in IRC’s response
Coordinate IRC Kyaka II activities with relevant officials and other humanitarian agencies
Develop regular reports to keep partners and stakeholders informed of IRC’s activities
Requirements
Graduate degree in Development Studies, International Relations or similar.
Good working knowledge of communications systems (satellite communications, VHF and HF radio) preferred.
Good working knowledge of computer software: MS Word, Excel & email applications required.
At least 5 years’ experience of coordinating multi-sectorial humanitarian relief or development projects in Africa or similar context preferred.
Knowledge of and experience in working with and coordinating with international and national partner organizations.
Experience of working in complex emergency settings supporting construction of health facilities, staff housing as well as water and sanitation infrastructure in emergency or refugee settings.
Experience managing UNHCR, ECHO, DFID, EU or OFDA funded project an added advantage.
Excellent written and oral communication skills.
Excellent organization skills with demonstrated ability to manage large amounts of information and prioritize work.
Good security management skills
How to Apply
Interested and qualified candidates should apply online by 29th July 2019
For more information and job application details, see; IRC Field Coordinator Jobs in Uganda
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