IPPF Specialist: Proposal Development and Writing Jobs in Kenya

IPPF Specialist: Proposal Development and Writing Jobs in Kenya

Job Purpose

  • The postholder will be tasked to prepare and write proposals by determining concept, gathering and formatting information, writing drafts, and obtaining approvals. S/he shall determine proposal concept by identifying and clarifying opportunities and needs, studying requests for proposal (RFPs), and attending strategy meetings.

  • S/he shall ensure that the Regional Office has the ability to raise required adequate resources to meet its programme delivery.

    Key Tasks

    • Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, approval, and transmittal,

    • Enters and monitors tracking data;

    • Coordinates requirements with contributors and contributes proposal status information to review meetings;

    • Gathers proposal information by identifying sources of information, coordinating submissions and collections, and identifying and communicating risks associated with proposals;

    • Develops proposal by assembling information including project nature, objectives/outcomes/deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation;

    • Writes, revises, and edits drafts including executive summaries, conclusions, and organization credentials;

    • Prepares presentation by evaluating text, graphics, and binding and coordinating printing;

    • Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone; maintaining proposal support databases;

    • Obtains approvals by reviewing proposal with key providers and project managers;

    • Improves proposal-writing results by evaluating and re-designing processes, approach and coordination;

    • Updates job knowledge by participating in educational opportunities; maintaining personal networks;

    • Accomplishes organization goals by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments;

    • Create and manage Compliance Matrix and lead compliance reviews and provides compliance feedback to the Lead Specialist and bidding teams;

    Processes and team engagement

    • Develops proposal response templates in alignment with corporate branding and in compliance with Restricted Funding Project (RFP) requirements;

    • Manages opportunity SharePoint site including providing access to users, uploading and maintaining solicitation document, managing templates,

    • Manages Past Performance repository ensuring that all past performance is accurate and up-to-date.; Collaborates with Operations staff and Proposal Management / Capture staff to rewrite past performance in response to specific solicitation requirements;

    • Manage resumes for solicitations including creating resume templates and transferring information to resume templates for inclusion in proposals;

    • Provides primary support for data call responses including organisational logo and serve as primary point of contact for submissions;

    • Performs comprehensive quality checks of proposal documents including formatting, headers and footers, page numbering, figure numbers, etc.;

    • Coordinates and participate in proposal meetings including taking detailed notes of meetings, publishing notes to SharePoint and providing notes to proposal team;

    • Monitors solicitation sites for updates to solicitations including amendments, Q&A, and other updates;

    • Provides desktop publishing support as necessary to prepare proposal documents for reviews and submissions;

    • Coordinates and manages print production including creating tabs, covers, table of contents and other sections; printing and hard copy production; shipping preparation; book and quality checks as part of fundraising efforts;

    • Facilitates departmental proposal related meetings as requested and provide additional support to the Lead Specialist on variety of tasks as assigned and requested;

    • S/he shall embrace safeguarding as well as all organisational policies;

    • To undertake any other duties as may be requested by supervisor.

    How to Apply

  • For more information and job application details, see; IPPF Specialist: Proposal Development and Writing Jobs in Kenya

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