IPOA Senior Administration Officer Jobs in Kenya

IPOA Senior Administration Officer Jobs in Kenya

Job Purpose

To coordinate administration and transport management services in the Authority as guided by relevant laws, policies and regulations

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Develop and implement administration and transport management strategies, policies and procedures in line with the organizational strategic objective;

Coordinate day to day operations in administration and transport management.

Develop employee performance targets and competency development plans.

Develop annual budget, procurement plan, asset disposal plan and work plans for administration and transport management services;

Establish mechanisms for implementing accountability structures and monitor performance in administration and transport management operations.

Supervise compliance with internal controls on transport management and administration.

Prepare monthly returns on fuel, vehicle tracking, repair and maintenance, and mileage.

Coordinate establishment of structures and systems for administration and transport management.

Coordinate guidance, coaching and mentorship for administration and transport management personnel.

Supervise day to day operations in administration and transport management.

Implement training and awareness programs on administration and transport management.

Coordinate issuance of fuel cards and allocation of fuel limits.

Operational Responsibilities / Tasks

Supervise administration and transport management operations.

Prepare annual work and procurement plans for the unit.

Implement administration and transport management regulations, policies and procedures.

Implement administration and transport management internal controls.

Respond to administration and transport internal and external audit queries.

Coordinate and chair administration and transport management meetings;

Develop administration and transport management reports;

Prepare requisitions for administration and transport management services.

Maintain custody of all motor vehicle & motor cycle

keys and work tickets.

Supervise inventory of assets.

Supervise disaster management and emergency response activities.

Implement administration and transport management contracts

Supervise allocation and utilization of office and parking space.

Supervise establishment and management of registries

Coordinate provision of staff hospitality services.

Coordinate servicing and maintenance of motor vehicles, kitchen and office equipment.

Supervise and appraise direct reports

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic Qualifications

A Bachelor’s degree in Public/Business Administration, Sociology or equivalent
qualification from a recognized institution.

Professional Qualifications / Membership to Professional Bodies

Certificate in computer skills

Previous Relevant Work Experience Required

Served in the grade of Administration Officer for a minimum period of three (3) years or nine (6) years in a comparable and relevant position in the Public or Private Sector.

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills:

Organization and Planning

Administration

Dispute Resolution

Decision Making

Interpersonal

Communication

Negotiation

Analytical

Behavioral Competencies/Attributes:

Transparency and accountability

Ethics and Integrity

Team player

Creativity and innovation

Resilience

Independence

How to Apply

For more information and job application details, see; IPOA Senior Administration Officer Jobs in Kenya

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