IPOA Records Management Officer Jobs in Kenya

IPOA Records Management Officer Jobs in Kenya


  • The Independent Policing Oversight Authority (IPOA) is a state Authority created under an Act of Parliament No.35 of 2011, with the mandate of holding the police accountable to the public in the performance of their functions.

    Job Purpose:

  • To conduct operations in the Authority’s registry and ensure proper management of records and information.

  • Reports to: Records Management Officer I

    Job Duties

  • Implement internal controls in records management.

  • Implement accountability structures and monitor performance in registries including regional offices.

  • Prepare monthly returns on postage and courier services.

  • Receive, register, distribute, store and dispatch all incoming and outgoing mails.

  • Manage records for internal and external audits.

  • Conduct periodic compliance audits and surveys and determine obsolete records for disposal.

  • Conduct periodic inspections of files to ensure correct placement, legibility, and proper condition of documents.

  • Maintain an inventory of all Authority records to ensure effective retrieval of information.

  • Supervise the general cleanliness of the registry and files.

  • Conduct regular audits on records management activities.

  • Maintain records, files and registers.

  • Guide, Coach and mentor records management officers.

    Profile:

  • Must be a citizen of Kenya.

  • Meets the requirements of Chapter six of the Constitution of Kenya

    Job Specifications

    For appointment at this
    position, a candidate must have: -

  • Diploma in any of the following disciplines; Records/Information Management, Information/ Library Science or equivalent qualification from a recognized institution

  • Certificate in computer application skills.

  • Familiarity with a variety of the field’s concepts, practices, and procedures standards such as ISO 15489

  • Membership to relevant professional Association.

  • Excellent computer application skills with expertise in Statistical packages;

    Required functional and behavioral skills:

    • Organization and Planning Skills.

    • Dispute Resolution Skills.

    • Decision Making Skills.

    • Records management skills.

    • Interpersonal Skills.

    • Communication Skills.

    • Negotiation Skills.

    • Analytical Skills.

    • Transparency and accountability.

    • Ethics and Integrity.

    • Team player.

    • Creativity and innovation.

    • Resilience.

    How to Apply

  • For more information and job application details, see; IPOA Records Management Officer Jobs in Kenya


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