IPOA Human Resource Assistant - Jobs in Kenya

IPOA Human Resource Assistant - Jobs in Kenya

Job Purpose
To assist in implementation of human resource strategies, plans, programmes, policies and procedures for compliance and improved employee engagement.

Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities
  • Coach and mentor interns.

    Operational Responsibilities / Tasks
    1) Compile data for processing of recruitments, appointments, promotions, placement/deployment, training and development, leave, disciplinary and staff welfare;
    2) Assist in implementation of HR policies and procedures, rules and regulations;
    3) Prepare working documents to facilitate processing of salaries, allowances, gratuity and other benefits;
    4) Collect, collate, compile and update human resource bio data;
    5) Update the staff leave inventory and roaster and ensure it is up to date;
    6) Provide HR administrative support to other departments when required;
    7) Receive and compile complaints and listen to staff grievances;
    8) Assist in processing staff training and capacity building programmes;
    9) Support in implementation staff welfare programs and activities;
    10)Collect, collate and compile data to facilitate update of staff establishments;
    11)File human resource records and maintain the departmental registry;
    12)Collect, collate, compile and update data on staff medical and other insurance schemes
    13)Draft letters for daily correspondences

    Job Dimensions:

    Financial Responsibility

    Responsibility for Physical Assets
  • Responsible for human resource physical assets (ICT, office furniture and equipment, Records, data, general employee information and confidential information).

    Decision Making / Job Influence
  • Operational decisions.

    Working Conditions
  • Predominantly in an office setting.

    Job Competencies (Knowledge, Experience and Attributes / Skills).

    Academic qualifications
  • Diploma in any of the following disciplines: Human Resource Management/Development, Industrial Relations or equivalent qualifications from a recognized institution

    Professional Qualifications / Membership to professional bodies
  • Certificate in computer application skills

    Previous relevant work experience required.

    Functional Skills:
    1) Organization and Planning Skills
    2) Problem solving Skills
    3) Decision Making Skills
    4) Interpersonal Skills
    5) Communication Skills
    6) Negotiation Skills
    7) Analytical Skills

    Behavioral Competencies/Attributes:
    1) Transparency and accountability
    2) Ethics and Integrity
    3) Team player
    4) Creativity and innovation
    5) Resilience
    6) Independence

    How to apply
  • Interested persons who meet the requirements should submit their application through Post Office, email or by hand
    delivery, clearly indicating the position and job reference number, on both the cover letter, envelope and email applications, together with IPOA Employment form, a detailed CV, copies of academic certificates, national identity card, names and telephone contacts of three referees, so as to reach the Authority by Tuesday, 13th September, 2022 to:

    Director/Chief Executive Officer,
    Independent Policing Oversight Authority,
    1st Ngong Avenue, ACK Garden Annex, 2nd Floor,
    P.O Box 23035 – 00100, NAIROBI.
    Email: recruitment@ipoa.go.ke

    Detailed job descriptions and specifications for the above positions are available in our website www.ipoa.go.ke/careers
    Upon offer of employment, the successful candidate MUST present and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following documents;
  • A valid tax Compliance Certificate from the Kenya Revenue Authority (KRA);
  • A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI);
  • A valid Clearance Certificate from the Higher Education Loans Board (HELB);
  • A valid Clearance Certificate from an approved Credit Reference Bureau (CRB)and
  • A Valid Clearance form from the Ethics and Anti-Corruption Commission (EACC)

  • IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the basis of race, religion, colour, ethnic origin, political affiliation, sex or sexual orientation, pregnancy, marital status, disability, health
    or social status. Canvassing will lead to automatic disqualification.

  • IPOA does not engage any recruitment agencies and no medical examination is required before one attends an interview. IPOA does not charge a fee at any stage of the recruitment process (application, shortlisting or interview).

  • Only shortlisted candidates will be contacted.

    For more information and job application details, see; IPOA Human Resource Assistant Jobs in Kenya

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