IPAK Human Resource Assistant Jobs in Kenya
IPAK Human Resource Assistant Jobs in Kenya
Position Overview
Duties and Responsibilities
Recruitment and Selection
• Maintain a database of job postings made by IPA within a month for both national and international jobs.
• In consultation with the HRM and Senior HR Associate coordinate shortlisting of qualified applicants according to pre-specified criteria provided by hiring managers.
• Schedule and organize interviews.
• Inform unsuccessful applicants officially through email.
Onboarding & Orientation
• Facilitate induction of new staff.
• Support the planning and scheduling of orientation for new hires to discuss IPAK’s policies.
Contract Management
• Preparing, monitoring and renewing of staff contracts
Performance Reviews
• Ensure that all performance plans and appraisal forms are filed in all respective staff files
• Notify relevant managers of approaching end of contract and follow up with renewals as instructed by managers.
Leave and timesheet management
• Ensure monthly database updated of staff leave/sick day leave balances within stipulated time frame.
• Assist in tracking absenteeism within the projects.
• Ensure that all staff taking leave/vacation have the required approvals from their supervisors.
• Monitor all the Maternity/Paternity leave cases within projects.
• Periodically remind staff within the project through their immediate supervisors to use leave days during the year to avoid carry forward of leave days.
• Work hand in hand with the HR Associate to ensure that timesheets are timely submitted and assist where need be.
Database & Personnel File Maintenance
• Ensure that the staff database is updated with all relevant information required and inactive
• Ensure all HR documents are scanned and saved on Box.
• Ensure Staff files are labelled clearly and arranged in accordance to staff numbers.
Other
• Carry out other duties as shall be assigned from time to time by HRM as part of IPAK daily activities.
Qualifications ,Skills and Experience
● Bachelor’s degree in Human Resource Management or any other business-related course and Higher diploma in Human Resource Management or its equivalent;
● An active member of the Institute of Human Resource Management;
● 2 years of HR experience preferably with similar organization;
● Good oral and written communications skills;
● Excellent organizational skills;
● Familiarity with Kenya labor laws;
● Computer skills – MS Word, Excel and Microsoft packages;
● A strong team player and committed to diversity, equal opportunity and capacity building;
● Ability to work under pressure and meet deadline;
● Previous experience in providing remote support is highly desirable;
● Flexible, motivated and ability to persistently complete tasks;
● Ability to operate in a dynamic environment and communicate with various levels of staff;
● Strong work ethic, team player and demonstrated experience in supervising junior staff;
● Well organized and keen to detail;
● Person of high integrity and confidentiality;
● Strong computer skills in Microsoft packages, including Word, Excel, and Outlook;
● Willingness to travel across IPAK field offices in Kenya.
How to Apply
For more information and job application details, see; IPAK Human Resource Assistant Jobs in Kenya
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