IOM Procurement and Logistics Assistant (G4) Jobs in Nigeria
IOM Procurement and Logistics Assistant (G4) Jobs in Nigeria
Context Working under the overall supervision of the Resource Management Officer (RMO) and the direct supervision of the Procurement and Logistics Officer (PLO), the incumbent will be responsible for the coordination and implementation of the procurement process including obtaining quotations, tendering, purchases and deliveries of supplies/services at the Maiduguri and Yola Sub-Offices as well as the Mission in Nigeria in accordance with IOM’s Procurement policies and procedures.
Core Functions / Responsibilities
Receive Purchase Requisition Forms and make sure all are endorsed prior to procuring using the IOM authorization matrix as applicable for the Sub-Office and Mission as a whole.
Solicit Quotations / Proposals, prepare Bids Analysis Summaries (BAS) in conformity to the requirements shown in the Purchase requisition Form (PRF) and issue Purchase Order (PO) through PRISM system using Material Management (MM) module. Make sure POs are delivered to suppliers and vendors and their signatures obtained.
Prepare Requests for Quotations (RFQs), Bidding documents, Requests for proposals (RFPs), other relevant procurement documents and facilitate their advertisement and circulation.
Organize and facilitate Pre-Bid Conferences by inviting potential Bidders and sharing relevant information regarding Tenders.
Carry out all purchases according to IOM procurement rules (IN168) and follow implemented mechanisms to avoid fraud and ensure transparency to complement the IOM rules and regulations on procurement.
Provide a monthly checklist on open Purchase orders and follow up with relevant colleagues to ensure timely closure of all the Purchase orders in the PRISM MM Module.
Create both IOM and Beneficiary assets appropriately in PRISM through MM Module prior to procurement and adhere to IOM’s asset management practices for their acquisition, transfer and retire.
Prepare and maintain price list database of regular supplies for the Sub-Office and provide information on price
estimates to Requesting Departments for preparation of Purchase Requests
Advice project managers and supervisors on offers collected and best goods/services to be procured.
Follow-up with suppliers on timely delivery of requested supplies and services and keep the concerned project staff informed on the status of the delivery.
Coordinate with the receiving units on Goods/Services to be received and obtain the satisfactory delivery notes, Goods Receipt Notes, and
invoices from the receiving unit.
Follow up with Vendors regularly on submission of invoices for goods/services delivered and ensure that payments are processed in a timely manner.
Maintain efficient filing system for all procurement records including, Purchase requests, Bids Analysis Summary, Quotations, BEAC Resolution to award, minutes of Bids opening, Evaluation Score sheets, Reports etc. Ensure these records are up to date.
Perform any other duties as may be required from time to time.
Required Qualifications and Experience
University Degree in Business Administration, Purchasing & Supply, or a related field from an accredited academic institution with two years of relevant working experience in a procurement unit or High School Diploma in the above fields with four years of relevant experience in a procurement office
At least two years’ experience in Supply Chain Management.
Skills and knowledge in Conducting local/international procurement, clearing & forwarding, Government laws and regulations, insurance and inventory/stock/supplies and management.
Very good understanding of Procurement and Logistics policies.
Knowledge of SAP (PRISM) is desired,
Common software applications such as Word, Excel, PowerPoint, and Access.
Demonstrated ability to maintain integrity in performing responsibilities assigned.
Languages:
Fluency in English and working knowledge the local language.
How to Apply
For more information and job application details, see; IOM Procurement and Logistics Assistant (G4) Jobs in Nigeria
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