IOM NGO Finance Assistants Jobs in Kenya

IOM NGO Finance Assistants Jobs in Kenya


Context:

Under the general guidance of the Senior Resource Management Officer (SRMO), overall supervision of the National Finance Officer (NFO) and direct supervision of Senior Finance Assistant (SFA), the incumbent will be responsible for implementing the finance activities as follows:

Core Functions / Responsibilities:

  • Monitor expenditures in line with budgets and in coordination with the SFA and NFO, initiate follow up action with project managers for instances where budget lines have been exceeded or not utilized in line with reporting period.
  • Review on a regular basis Debtors/Creditors accounts, initiate follow up messages for outstanding cases and provide timely feedback to the SFA.
  • Assist in reviewing internal controls systems and notify SRMO and NFO of any potential weaknesses and suggest improvements.
  • Post and review accounting transactions in SAP accounting system (both account payable and receivable, treasury), as required.
  • Process payments through electronic banking system.
  • Review travel claims and imprest accounts and verify authenticity of the supporting documents provided.
  • Extract monthly financial reports of all active projects from the accounting/financial system and submit to SFA for onward submission to Project Mangers.
  • Perform bank account reconciliations on a monthly basis.
  • Monitor and ensure billing of staff for private use of IOM assets e.g. private car usage personal calls and recording in Prism.
  • Act as focal point for all Audit related queries and ensure timely response in coordination with the SRMO and NFO.
  • Maintain a filing system and ensure proper custody and tracking of finance documents i.e., vouchers, bank and general correspondence, etc.
  • Perform such other duties as
    may be assigned.

    Required Qualifications and Experience

    Education

  • Bachelor’s Degree in Finance, Accounting, Business Administration or any other related field with three years’ experience or High School
  • Degree/Certificate with five years’ experience.
  • CPA II or more will be an added advantage.
  • Computer literacy including proficiency in MS Office applications.

    Experience
  • Knowledge of accounting systems (SAP an advantage), generally accepted accounting principles and audit/review procedures.
  • Ability to analyse and interpret source information and data; capable of designing, reviewing and revising business processes to achieve efficiency.
  • Personal commitment, efficiency, flexibility, drives for results, creative thinking, organized accurate.
  • Ability to work effectively with different levels within and outside the organization and with colleagues from varied cultures and professional backgrounds.
  • Ability to draft correspondence and communicate effectively.

    Languages
  • Fluency in English and Kiswahili is required.

    How to Apply:
  • Interested candidates are invited to submit their application by sending a Motivation Letter and the updated CV to the email address KCOrecruitmentRMU@iom.int referring to this advertisement.
  • Closing date is 29th March, 2019
  • Only shortlisted applicants will be contacted.
  • For more information and job application details, see; IOM NGO Finance Assistants Jobs in Kenya

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