Inter-University Council for East Africa Senior Administrative Officer Jobs in Uganda

Inter-University Council for East Africa Senior Administrative Officer Jobs in Uganda


Job Summary

  • Minimum Job Requirements

    Academic Qualifications

  • Masters’ degree in Business Administration (MBA) or Masters’ degree in Public Administration, International Relations or its equivalent from a recognised university

    Professional Qualifications

  • Certified Public secretary (CPS), Post graduate Diploma in Human Resource, Purchasing and Supply Chain Management or its equivalent are an added advantage

    Work Experience

  • Minimum eight (8) years, 3 years at senior position in either in public service or a busy private establishment

    Responsibilities

    Duties and Responsibilities

  • Provide cost effective and efficient administrative services including procurement of goods and services.

  • Supervise the preparation of annual procurement plan.

  • Manage transport issues including planning, allocation, maintenance, insurance, vehicle registration, controlling and accounting of fuel.

  • Ensuring safety of staff and assets of IUCEA by ensuring secure working environment

  • Provide protocol services to visitors and dignitaries visiting IUCEA.

  • Organise official luncheons, dinners, cocktails and other get together activities of IUCEA

  • Supervise the management of IUCEA registry.

  • Coordinate logistics for meetings, travel requests and produce relevant reports and minutes.

  • Liaison with the ministries in charge of Foreign Affairs of the Partner States in all respect of immunities, Visas, work permits and privileges of IUCEA staff.

  • Follow up of supply of goods and services and generate procurement reports.

  • Supervise Procurement Officer and the General staff.

  • Performing any other duties that may be assigned by the Principal Human Resource and Administration from time to time.

    Key Performance Indicators

  • Efficient administrative system.

  • Safety of IUCEA staff and assets.

  • Timely acquisition of office supplies.

  • Timely processing of work permits, travel requests, report and meeting logistics.

  • Efficient transport system.

    Skills

  • Office administration, management, Office supplies management, Logistics planning and management, Procurement, Travel planning and reservations (leisure, business)

    Education

  • Post-graduate education

  • Applications are invited from qualified individuals from the EAC Partner States.

  • Candidates from the Republics of South Sudan, Rwanda, Kenya and Burundi are especially encouraged to apply since the recruitment will be subjected to the EAC Quota System.

    Tenure and Remuneration

  • As per the EAC Staff Rules and Regulations, the successful applicant for this post shall serve for a five-year term renewable once.

  • A comprehensive remuneration package commensurate with the EAC Professional Job Grades and Diplomatic status shall be offered to the suitable candidate.

  • Additional details on these packages may be obtained from the undersigned.

    Age Limit

  • Applicants should not be more than 55 years as the EAC retirement age is 60 years.

    Notification

  • The successful candidate shall be notified of his/her appointment by the 2nd week of April to give him/her enough time to also give notice to his/her employer.

    Submission of Applications

    Application forms should be downloaded and filled online accompanied by the following:

  • Certified copies of the applicant’s degree awards

  • Up to date and comprehensive Curriculum Vitae

  • Addresses of three referees, one of which should be of the current immediate supervisor.

  • Any other relevant supporting documents

    How to Apply

    For more information and job application details, see; Inter-University Council for East Africa Senior Administrative Officer Jobs in Uganda

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