INTERSOS Finance Coordinator Jobs in South Sudan
INTERSOS Finance Coordinator Jobs in South Sudan
General Context of the Project
The Country Finance Coordinator (CFC) is responsible for the proper technical implementation of all accounting-financial activities of the mission and its projects. In this context, s/he ensures the correct and effective management of financial resources, in accordance with the Organization’s procedures and the Regional Finance Coordinator’s technical directions.
Ensure that INTERSOS is a Responsible employer supporting the proper management of HR across the board and assuming full responsibility for the HR Administrative issuesGeneral Purpose of the Position
The CFC is responsible for the proper accounting and administration of funds, under the technical supervision of the Regional Finance Coordinator and the hierarchical supervision of the Head of Mission (HoM).Main Responsibilities and TasksFinance ControlTo assume responsibility for cash account administration, ensuring conformity to existing procedures; shortages or thefts must be reported, bearing the joint signature of both, the Country Finance Coordinator and the Head of Mission;
To manage the bank accounts of the mission and provide the Regional Finance Coordinator with monthly bank statements and bank reconciliations;
To update the economic and financial status of the mission and related projects, in terms of expenses, appropriations, available cash and liquidity (Journal / NPW);
To provide on weekly basis the updated economic and financial data (Journal / NPW) to the Programme Managers and the Head of Mission;
To ensure the full rollout of NPW internal financial software in the Mission
Budget Preparation and Control
To provide support to the Head of Mission in the drafting of new projects;
To regularly check, in collaboration with the Programme Managers and Head of Mission, the economic-financial performance of projects: final balance, expenditure excess, expenditure projections, and financial forecast;
To ensure project expenses are reasonable, allocable, prudent and spent in accordance with INTERSOS and donors' rules and regulations, and support annual auditing procedures;
To prepare and verify, in cooperation with the Head of Mission, the trend of the general coordination's budget;
To monitor the sustainability of the coordination's office and verify the correct distribution/allocation of the general coordination costs to the projects; to monitor the coordination and projects’ non-deductible costs;
Financial Reporting and Audit
To prepare the interim and final financial reports and submit them to the Project Manager and Head of Mission for approval (with the support of the Regional Finance Coordinator);
To prepare and carry out the audits conducted in the country, and for the transmission to the
central headquarter of all project documents to be audited in Italy;
To ensure the correct filing of all projects data;
To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures;
Local Staff Management
To train and supervise local administrative and logistics staff in coordination with the Head of Mission in Juba and in the field offices.
To manage the local personnel register, subdivided by project;
To supervise and monitor staff contracts preparation;
To supervise and monitor the preparation of payslips and monthly payment of salaries and ensure compliance with national labour laws, including deduction and payment of salary tax;
To contribute to the preparation of the salary scale;
Asset Management and Logistics
To update inventory records pertaining to INTERSOS assets and verify the accuracy of the supporting documentation;
To update the list of reliable local suppliers, as directed by the Head of Mission, for subsequent use in specific procedures;
To verify the correct application of the organization’s or donor's procedures in relation to purchases and goods management;
Other tasks as assigned.
Required Profile and Experience
Master Degree in Administration
At least 3 years of professional experience in a similar position
Previous experience in South Sudan is an asset
Previous international experience is highly desirable
Knowledge of UN administrative procedures (UNHCR, OCHA, Unicef, WFP) and other major donors (ECHO, AICS, OFDA)
Experience in humanitarian assistance;
Strong experience in training, managing and monitoring the local administrative and logistics staff;
Computer literate (Microsoft office);
Advanced skills in excel
Fluency in written and spoken English
Capacity to work in a volatile security environment and to adapt to basic living conditions
Strong interpersonal skills and demonstrated ability to establish effective working relations with staff, beneficiaries and other stakeholders;
Advanced planning skills
Effective communication skills
How to Apply
For more information and job application details, see; INTERSOS Finance Coordinator Jobs in South Sudan
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