International Rescue Committee Supply Chain Officer Jobs in Uganda
International Rescue Committee Supply Chain Officer Jobs in Uganda
Job DescriptionReporting to Transport Manager, the Supply Chain Officer is responsible for the efficient coordination and management of all assets and warehousing inventory management functions for IRC’s office in Kampala
Duties and Responsibilities
Warehouse
Understand, implement and/or maintain standard IRC inventory management policies and procedures.
Train warehouse staff as required.
Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s).
Advise the Supply Chain Manager of potential inventory shortages
Manage casual laborers in the warehouse.
Ensure the maintenance of warehouse building(s), fittings and equipment.
Implement and ensure clear safety procedures.
Implement and ensure clear loading/unloading procedures, correct stacking and turnover (FIFO) procedures.
Advise the Supply Chain Manager of warehouse-specific issues or improvements
Maintain the Warehouse activity book recording all out going and incoming receipts and activities.
Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
Goods Reception and Transport
Assist in receiving all supplies.
Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.
Responsible for arranging and overseeing the air transportation of goods in accordance with IRC procedures.
Prioritize dispatch needs in conjunction with program.
Prioritize air road transport in coordination with the program department and field sites.
Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment.
Supervise truck loading and documentation follow up.
Warehousing and Inventory
Monitor security of IRC’s storage and supplies.
Receive completed store’s request forms and prepare the goods for issuance.
Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
Update the stock record cards regularly.
Conduct routine inventory inspection and
submit report to the Supply Chain Manager in a timely manner.
Asset Management
Advise the Supply Chain Manager of asset-specific issues or improvements
Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
Monitor security of IRC’s assets and supplies.
Receive completed store’s request forms and prepare the assets for issuance.
Ensure assets are signed for received on the Equipment issue and receipt form
On a monthly basis, work with the Supply Chain Coordinator to reconcile the asset register and asset tracking sheet and equipment issuance forms.
Update the asset register regularly.
Conduct routine asset inspection and submit report to the Supply Chain Manager in a timely manner.
Follow up on the delivery of customs documents filing.
Keep an accurate and up-to-date record of asset inward and outward movement in the Asset register
Customs Document
Facilitate all customs issues on air shipments.
Supervise customs document follow-up and filing.
Qualifications
Bachelor’s degree in Procurement, Supply Chain, Logistics or related field.
Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous).
Minimum two years’ work experience in a warehouse supervisory capacity
Familiarity with major donor and local regulations/laws advantageous.
Three years’ work experience in procurement.
Holder of a valid driving license
Competent in spoken and written English
Good mathematical skills.
Competent use of PC especially spreadsheets.
Knowledge of generic warehouse management systems and forms
Competent in spoken and written English
Good mathematical skills.
Competent use of pc especially spreadsheets (format/sort/filter).
How to Apply
For more information and job application details, see; International Rescue Committee Supply Chain Officer Jobs in Uganda
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