International Rescue Committee Senior Field Coordinator Jobs in Uganda

International Rescue Committee Senior Field Coordinator Jobs in Uganda


Job Overview:

Building on the achievements of the IRC so far in West Nile, the Senior Field Coordinator, under the management of the Deputy Director of Operations, will oversee all field management of IRC’s work in in West Nile, managing senior operations and programs staff.

Responsible for a staff of over 400 based in three locations in expansive settlements, the Senior Field Coordinator will work closely with the Kampala team to ensure that the field operations are operationally functional and programs are of a consistently high quality.

The Senior Field Coordinator will provide strategic direction and ensure sufficient resources are effectively managed to ensure optimal programming.

Specific Duties & Responsibilities:

Program Implementation

  • In conjunction with the Deputy Director of Operations, oversee all field operations in West Nile, provide guidance and support to operations and program teams, supporting capacity development of a new and growing team, and oversee spending and program progress against agreed targets and spending plans.
  • In collaboration with DDO, DDP, and Technical Coordinators, organize grant review meetings at field sites, sharing support needs with the operations and program teams in Kampala.
  • In collaboration with M&E focal point and Technical Coordinators, support the implementation of a comprehensive monitoring and evaluation system providing insights into delivery of outputs and results at regular intervals.
  • Support integration across programs and operations, holding regular coordination meetings and promoting active collaboration across sectors.
  • Actively review and participate in program/proposal development to ensure appropriate operations input from the field site. Ensure key support needs for the field site are budgeted in new proposals.

    Operations (Supply Chain, IT and HR):

  • Managing the Field Coordinator and Field Manager, ensuring that the supply chain functions effectively at the field level, including procurement, stock and asset management, vehicle operations, equipment maintenance and repair (including communications and computer equipment).
  • Particular regard for compliance with donor requirements in procurement, ensuring understanding and adherence to IRC SOPs.
  • Oversee HR functions at the field level, through the Field Coordinator and Field Manager, including recruitment, contracting and payroll with support from the Kampala HR team.
  • Ensure all activities are carried out in accordance with IRC policies and procedures.

    Finance and Budget Monitoring:

  • Oversee budget expenditures in West Nile, ensuring a healthy burn rate in line with work plans and agreed deliverables.
  • Supervision to ensure expenditures are in line with IRC and donor compliance regulations, eliminating disallowable expenditures and spreading costs strategically across a portfolio of funds.
  • Review monthly Budget vs. Actual reports and Budget Expenditure Plans with program and support staff, ensuring that relevant action is taken in a timely fashion.
  • Inform senior management of changing budget needs, and participate in budget development and revision processes.
  • Conduct weekly cash count with Finance Officer.

    Systems Compliance and Improvement:

  • Assure adherence to IRC global and Uganda specifically finance, logistics, IT, security, communications and HR/administration policies and procedures, including the IRC Way.

    Strategy, resourcing and accountability:

  • Contribute to developing and implementing a relevant strategy and resourcing plan, adapting to a changing context, maintaining flexibility and innovation, taking advantage of new opportunities as they arise.
  • Maintain good relations with donors present at the field level, developing funding opportunities for program growth and sustainability.
  • Transitioning the program from emergency to longer term sustainable service delivery.
  • Working closely with the DDP, Grants Manager and Financial Controller,
    ensure that the IRC client responsiveness mechanism is functioning and responsive, regularly reviewing the feedback register to ensure timely and effective responses, adapting programming where appropriate.

    Reporting:

  • Submit timely and accurate reports to the Country Director and the Deputy Director of Operations, reviewing program, finance, logistics, and HR reports to ensure accuracy before sending to Kampala.
  • Support the delivery of punctual donor reporting, ensuring monitoring systems report accurately against deliverables.

    Coordination / External Representation:

  • Represent the IRC to local government authorities, UN agencies, international organizations, NGOs, donors and other stakeholders at field level.
  • Enhance collaboration and maintain good relations contributing to a safe and productive operating environment.

    Staff Management:

  • Oversee all operations and programs heads of departments in West Nile, facilitate setting annual objectives and monitoring performance against set targets, conducting timely performance evaluations and taking corrective action as and when required.
  • Work with staff to identify training needs, providing coaching and mentoring as required.
  • Provide vision, leadership and direction for staff in new offices, contributing to a safe, respectful and dynamic working culture.

    Requirements & Qualifications:

    Education

  • University degree level education, or equivalent practical experience
  • Masters degree in relevant field is an added advantage

    Experience

  • At least five years working within a humanitarian agency in a leadership position
  • Five years’ experience managing, supervising and developing operational and program staff
  • Experience in managing programs in emergency and insecure areas.

    Skills and Abilities
  • Good understanding of operations (logistics, administration, human resources, IT)
  • Strong organizational skills, ability to coordinate and manage a diverse array of responsibilities: programs, logistics, security, finance and operations.
  • Demonstrated ability to handle sensitive situations diplomatically and possesses strong communication skills.
  • Ability to work well with people of varying backgrounds, cultures, education levels
  • Familiarity with the IRC and donors (US, European, UN) policies and regulations
  • Excellent computer skills: MS Word, Excel, Power point, Outlook.
  • Fluency in spoken and written English
    Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility.

    How to Apply:
  • Please send filled IRC application form, cover letter, and CV in one PDF attachment clearly indicating the position that you have applied for “SFC Yumbe” to: UA-IRCJobs@rescue.org
  • Only shortlisted candidates will be contacted.
  • Deadline Friday 31st January, 2019.
  • Please note that if you do not follow the above instructions your application will be automatically disqualified.
  • All applications will be assessed strictly on individual merit.

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