International Rescue Committee Recruiting Administrator Jobs in Kenya

The Recruiting Administrator supports the Global Recruitment team in various capacities. In particular he/she works with the recruiters to post roles, create offer letters and consultant contracts, manage vendor partnerships, and new hire onboarding into expat assignments. This is a perfect learning ground to learn more about recruiting and understand the various phases of the hiring process. He/she liaises with recruiters, other HR team members, finance and payroll, global supply chain, as well as other administrative staff as well as HR leads in a wide variety of countries.


Major Responsibilities:

  • Manage and send welcome email to new hires along with hire letters and new hire documentation
  • Collect and review all new hire paperwork for international staff, working closely with recruiters on promotions, transfers in a timely manner to ensure timely processing for payroll
  • Follow up and communicate to new hires on missing paperwork
  • Provide support to Recruiters scheduling interviews, travel arrangements and processing of travel expense reimbursements for candidates
  • Process temporary housing requests for headquarter new hires as requested
  • Process background checks for interns and candidates as requested
  • Open and post requisitions in Cornerstone (ATS)
  • Become expert in Cornerstone usage with ability to guide recruiters, candidates, and hiring managers when needed
  • Provide back up support to other Recruiting Administrator when needed for leave coverage
  • Pro-actively suggest process improvement to enhance efficiency and effectiveness of team
    Other projects as assigned

    Key Working Relationships:

  • Position Reports to: Senior Director – Global Recruitment
  • Indirect Reporting: Serah Chavangi
    (by location)
  • Other internal and external contacts: HR, payroll, finance, and administrative colleagues across the organization, and candidates

    Job Requirements:

  • Education: undergraduate degree strongly preferred
  • At least 3 years of stable administrative experience, preferably HR, supporting multiple people in a large corporate and professional environment
  • Proficiency in MS Word, Excel, PowerPoint, Outlook and email/internet
  • Exceptional judgment in maintaining confidentiality of employee and candidate information
  • Outstanding customer service as well as problem solving skills with a positive, "can-do" approach to work
  • Excellent interpersonal and communication skills and the ability to work effectively in a multi-cultural environment
  • Attention to detail, organizational and prioritization skills
  • Ability to work in fast-paced environment and handle a high volume of requests in an effective and timely manner
  • Ability to work in a complex, matrixed environment with tight deadlines and evolving administrative processes
  • French and/or Arabic a plus

    How to apply

    Interested candidates should apply online by 30th April, 2018

    For more information and job application details, see; International Rescue Committee Recruiting Administrator Jobs in Kenya

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