International Rescue Committee Finance Controller Jobs in Uganda

International Rescue Committee Finance Controller Jobs in Uganda

The IRC has been working in Uganda since 1998 supporting nationals and refugees and various institutions in the country notably the government, community based organizations, the civil society and the private sector.

The current program portfolio in Uganda includes health, peace building, gender-based violence, economic recovery and agribusiness, and children & youth;

IRC has a country office in Kampala, a regional office in Kitgum (and Lamwo), West Nile and Moroto.

Job Summary

The Financial Controller has overall policy and management responsibility for the finance and accounting functions within the Uganda country program.

The Finance Controller’s responsibilities include ensuring policy compliance and controls, field office support, staff training and capacity building, management of finance functions, treasury and budget functions.

Specific Responsibilities

Ensuring finance policy compliance

  • Ensure that the country office finance functions are in line with the IRC global finance policy and established organizational practices
  • Ensure that donor rules and regulations are adhered to in finance management of specific projects
  • Establish and implement Uganda specific finance systems, and guidelines
  • Work closely with the Country Director to discuss on finance management policies and provide timely advice on any issues related to compliance, fraud, under or over spending of project grants and finance staffing issues
  • Closely look at the issue of cost effectiveness and provide recommendations and guidance to the management team

    Establishing effective internal finance controls

  • Ensure that established internal control systems for IRC are in place.
  • Oversees the protection of the country’s assets (cash, inventory, NEP) through the enforcement of internal control policies and procedures
  • Ensure that the authorization matrix for the country program is updated and approvals are in line with the matrix
  • Review should include the allocation of salaries based on timesheets, and an overall assessment of the general controls that are in place, provide recommendations if necessary.
  • Document in-country policies regarding advances and maximum cash balances and general cash and banking situation in the Country Office
  • Review for adequacy and reasonableness, the documentation for delineating authority for approving transactions, procurements, disbursements
  • Ensure that authorized signatory list and bank information forms are regularly updated and hardcopies are on file
  • Identify requirements for and develop reporting formats to aid in the management of IRC Uganda program operations and grant expenditures.
  • Undertake internal control audits, report the same and in discussion with the CD, initiate actions necessary to correct any internal control weaknesses.
  • Facilitate and co-ordinates external, internal, donor or government audits
  • Use the Field Office Monitoring tool to ensure effective finance function at field offices
  • Documentation- ensure that all relevant finance documents are appropriately filed (soft and print copy), ensuring quality referencing for the filed documents, safety of the documents

    Field office support

  • Establish and implement practices to ensure efficient and seamless support and coordination with the field offices
  • Undertake regular field office visits in order to support, guide and monitor implementation of internal controls, identify support needs, and train finance and non-finance staff
  • Use the Field Office Monitoring Checklist (FOMC) as a tool to ensure effective finance function at field offices
  • Monitor program activities in line with donor proposals and share observations with the concerned team members
  • Undertake monitoring of the partner organizations and provide training on IRC and donor guidelines
  • Ensure that cash transfers to the field offices are taking place and any challenges are communicated and addressed

    Undertake quality finance reporting and documentation

  • Provide monthly financial reports as stipulated with the IRC Finance Manual- ensuring integrity of information and explanations, and timely submission
  • Prepare and submit donor reports as and when necessary- ensuring reporting in the due format of the donors, accuracy of information and timely submission
  • Analyze finance information to generate information on overall finance management issues- i.e. spending trends, operation vs program costs, funding gaps, funding pipeline analysis for 2-3 years etc
  • Ensure timely preparation of various monthly finance reports for the country program and provide the same for approval of the Country Director.
  • The reports include- trial Balance, collate bank statements, monthly financial grants
    summary, monthly grants tracking sheet, monthly reconciliation file etc
  • Prepare monthly budget vs actual (BVA) report for all donor grants and share the same with senior management team.
  • Participate in BVA review meetings and share any observations and recommendations
  • Update the operating budget for the country program on an ongoing basis specifically highlighting issues around over and under budgets, funding gaps for specific field sites and positions or costs, and share recommendations

    Perform accounting and finance management functions

  • In compliance with IRC policy, establish country policies regarding cash holding limits, cash movements and foreign currency holdings.
  • Ensure the development and implementation of a plan to minimize the country’s foreign exchange exposure to currency gains and losses.
  • Liabilities – Severance/Accounts Payable/Taxes Payable- ensure that the IRC severance policy is not in conflict with local labor laws; ensure that items in accounts payable relate to open grants; discuss the office methodology for accrual and payment of taxes to ensure it is in compliance with local law.
  • Supervises all country office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.
  • Design, implement, and monitor systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.
  • Supervise the preparation of Cash Transfer Requests to New York and ensures that appropriate balances are maintained to facilitate grant implementation.
  • Use the SUN finance software in performing various finance functions- reporting to the IRC head office, coding of expenses, information consolidation and reporting

    Preparation of project budgets for donor grants

  • Preparation and revision of program and grant proposals and budgets in line with donor guidelines, and IRC and donor formats
  • Keep the country operating budget as a reference in development of grants budgets
  • Guide finance and non-finance staff in preparation of grant budgets and review the same
  • Review and finalize partner grant budgets ensuring cost effectiveness, clarity of budgets

    Quality finance staff Management

  • Supervise and oversee all finance staff within the country program- Kampala and field offices (8 staff)
  • Ensure regular training of the staff on compliance issues and monitor performance
  • Organize a finance workshop (every 4 months) for all finance team and
  • Advice the CD on finance staffing issues for the country program, including issues of non-performance, staffing gaps, training needs etc
  • Identify capacity building needs for the finance staff and ensure their participation in relevant training
  • Undertake regular training and orientation of the non-finance staff on issues such as preparation of budgets, BVA report analysis and monitoring of spending

    Person Requirements
  • Bachelor’s degree in Accounting, Business Administration, Commerce or Finance from a recognized institution and a Master’s degree in Accounting or ACCA/CPA
  • Minimum five years of experience at a senior supervisory level (finance functions) with international organizations
  • Experience with donor (DFID, EU, USAID, UN etc) regulations, budgets and reporting requirements
  • Experience in overseeing budgets above USD 5 million
  • Demonstrated experience in working with computerized accounting systems preferably in SUN, standard spreadsheet and database programs
  • Willingness and ability to undertake field travel and spend quality time monitoring operations
  • Must be sincerely committed to staff coaching, training and mentorship, with demonstrated success in this area.

    How to Apply
  • Interested candidates should apply online by 31 December 2018
  • For more information and job application details, see; International Rescue Committee Finance Controller Jobs in Uganda
  • Only shortlisted candidates will be contacted.
  • Please note that only applications submitted online will be considered.
  • NB: This is a national position and thus, only individuals with the right to work in Uganda can apply.
    Find jobs in Uganda. Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.

    Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.

    Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!

  • Click here to post comments

    Join in and write your own page! It's easy to do. How? Simply click here to return to Jobs in Uganda.

    Scholarship 2019/20

    Undergraduate Scholarships 2019/2020
    Masters Scholarships,
    PhD Scholarships,
    International Scholarships.