International Planned Parenthood Federation Temporary Human Resources Officer Jobs in Kenya
International Planned Parenthood Federation Temporary Human Resources Officer Jobs in Kenya
Job PurposeThis position is located in the Human Resources Management Unit of IPPFARO Regional Director’s Office. The Human Resources Officer will report to the HR Manager.
Key Tasks
Within delegated authority, the incumbent of the post will be responsible for the following duties:
General
Provides advice and support to managers and staff on human resources related matters
Prepares special reports and participates and/or leads special human resources project
Keeps abreast of developments in various areas of human resources.
Recruitment and Placement
Identifies upcoming vacancies in coordination with client offices
Prepares job openings, reviews applications under HR Assessment, and releases all eligible candidates for review
Reviews recommendation on the selection of candidate by client offices.
Serves as ex-officio in examinations boards and prepares and presents cases to these bodies as necessary
Prepares job offers for successful candidates
Monitors and evaluates recruitment and placement related activities of client offices, and recommends changes or corrections related to procedures to these offices
Supervises and monitors the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions, maintenance of staffing tables, and processing of contracts
Plans, organizes, develops, coordinates and administers the Young Professionals Placement Examination, Examinations and tests related to recruitment of professional, general service and other categories of staff.
Administration of Entitlements
Provides advice on interpretation and application of policies, regulations and rules.
Reviews and provides advice on exceptions to policies, regulation and rules
Administers and provides advice on salary and related benefits, travel, and other entitlements
Determines and recommends benefits and entitlements for staff on the basis of contractual status
Reviews policies and procedures and recommends changes as required
Reviews and recommends level of remuneration for consultants.
Staff Development and Career Support
Identifies and analyzes staff development and career support needs and designs programmes to meet identified needs. Prepares monitoring reports on staff development and career support programmes
Designs and manages sabbatical/external assistance schemes
Provides advice on mobility and career development to staff
Designs, plans, monitors and provides induction orientation programme and briefing to new staff members
Provides performance management advice to staff and management. Assists supervisors and staff with understanding and using the performance appraisal system
Assesses training needs, identifies, designs and delivers training programmes to staff at all levels throughout the Organization.
Other Duties
Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.
Prepares classification analysis of jobs in Professional and General Service and related categories.
Provides guidance to programme managers on the application of classification policies and procedures and by undertaking whole office review.
Assists in preparing policy papers, position papers and briefing notes.
Keeps abreast of developments in various areas of human resources.
Competencies
Professionalism
Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting.
Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
TeamWork
Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organization
Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems;
keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related area.
A first-level university degree in combination with two years qualifying experience may be accepted in lieu of the advanced university degree.
Experience
A minimum of five years of progressively responsible experience in human resources management, administration or related area is required.
Experience using human resources information systems is required.
Experience in recruitment and staff selection is required.
Experience using organizational ERP Systems or similar systems, to conduct Human Resources transactions, including managing staffing tables, is required.
At least three years’ experience in human resources policies, regulations and rules is required.
Experience with post classification is desirable.
Experience in an Executive Office is desirable.
Languages
English and French are the working languages of the ARO. For this post fluency in English (both oral and written) is required. Knowledge of French is desirable. Knowledge of Portuguese is an advantage.
Assesment
Evaluation of qualified candidates may include assessment exercise which will be followed by a competency-based interview.
Other Requirements
Experience in working in a multicultural environment.
Willing to work outside standard office hours as required.
How to Apply
For more information and job application details, see; International Planned Parenthood Federation Temporary Human Resources Officer Jobs in Kenya
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